About Us
At The Pharmacy Hub , we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.
About Us
At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.
Position Summary
The Accounting Specialist is a hands-on, business-facing accounting role that sits at the intersection of the general ledger and daily operations. This is not a siloed desk job: the person in this seat owns real transactional work — accounts payable end-to-end, purchase orders, vendor reconciliations — while also carrying meaningful general ledger, close, inventory, and margin responsibility.
The role is deliberately weighted toward accounting. Roughly 60% of the time is spent on general ledger work, month-end close, reconciliations, inventory and margin analysis, and revenue recognition support; roughly 40% is spent owning the accounts payable cycle and supporting accounts receivable. That balance is expected to shift further toward analysis as AP workflows are automated in NetSuite.
Because The Pharmacy Hub moves physical product, this role requires someone who understands how inventory, cost, and margin actually behave — not just how they are journalized. The Accounting Specialist will work directly with warehouse, procurement, and operations teams to make sure what happens on the floor is accurately reflected in the ledger, and will use NetSuite and Excel to turn that data into analysis leadership can act on.
This position reports to the Senior Financial Controller and works closely with the Senior Accountant, Financial Analyst, Accounts Receivable Specialist, and the CFO.
Core Responsibilities
Accounts Payable Ownership
Own the full-cycle accounts payable process: review, code, and process vendor invoices and purchase orders in accordance with company policy
Create, maintain, and reconcile purchase orders in NetSuite, including three-way match against receipts and invoices
Reconcile vendor statements, research discrepancies, and resolve them directly with vendors
Prepare and process weekly check runs, ACH, and wire transfers; ensure proper documentation and approvals prior to payment
Maintain accurate vendor master data, including banking details, terms, and W-9/1099 information
Manage AP accruals and AP-related reconciliations at close; monitor aging and payment timing against cash planning
Revenue, AR & Operational Finance
Support revenue recognition in accordance with US GAAP, including review of customer arrangements, cutoff, and deferred revenue schedules
Back up and support the Accounts Receivable function: invoicing accuracy, cash application, aging review, and collections escalation
Reconcile revenue and AR subledgers to the general ledger; research and resolve billing and payment discrepancies
Partner with Operations, Procurement, and Sales to understand how transactions originate and ensure they are captured correctly in the system
Systems, Analytics & Process Improvement
Use NetSuite as the primary system of record; build and maintain saved searches, reports, and reconciliations that reduce manual work
Build and maintain Excel models and analyses (advanced formulas, pivot tables, large-data manipulation) that support close, inventory, and margin review
Identify manual, error-prone, or undocumented processes and convert them into documented, repeatable, automated procedures
Contribute to strengthening internal controls across ordering, receiving,…