The Planet Group is seeking an Account Coordinator to join one of our well-known global pharmaceutical clients.
Pay : $16-21.31/hr depending on experience
Location : Hybrid in Irvine, CA (T-TR onsite)
Account Coordinator Responsibilities:
Manage the day-to-day details of projects and supports account team on project management as needed
Help with project routes within internal routing system, regulatory/medical review system and final completion to print or go live
Understand the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget
Help troubleshoot to ensure schedules are met
Assist account team in providing input for Creative Team and participate in creative development sessions
Prepare projects for submission to Veeva, including appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads
Coordinate with account team and APC coordinator regarding cycling and approval of projects within Veeva
Maintain a Veeva tracker that includes status of all projects within the Veeva review system
Review and provide Veeva comments to determine action/next steps to account team
Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up
Handle projects and monitor billings for assigned Client projects
Ensure that all Agency paperwork, estimates, and billing are correctly completed and filed
Complete and maintain an estimate tracker to determine project status and billing, share tracker across departments
Support budget lead in inputting appropriate billing per project on a monthly basis
Responsible for the initiation and maintenance of all documentation required for effective account management/project management
Assist account team with administrative work such as opening jobs, reports, archiving, and organizing files
Create, update, and distribute Client and Agency status reports on a regular basis in accordance with account needs
When applicable: Write and distribute detailed conference reports for Client and Agency meetings on a timely basis
Lead contact with Production manager across all new jobs and reprints
Manage inventory and communication with TIM warehouse, monitor inventory levels and alert account team when levels are low for reprinting consideration
Maintain agency samples and organization
Organize and save all appropriate status reports, steering comments, timelines, final PDFs of projects onto account server location
Maintain organization of server as needed
Account Coordinator Qualifications:
Experience and education equivalent to a B.A. and/or B.S.
Up to 2 years of professional experience in project management, advertising or a service business discipline
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment
Skilled in special project handling, detail oriented, and multi-tasking
Excellent interpersonal and communication skills, both written and oral.
Team-player
Must be a self-starter, driven for excellence
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters
Well-versed computer skills in business applications (Excel, Word, PowerPoint, Adobe)
Exhibit potential for continued career growth
Understanding of our businesses, culture, and financial processes