Admin/Reception
Contract
Kearney, NJ
27/hr
Must Haves :
Ability to be on-site 830-5PM Mon-Fri
Tech savvy (will us slack, google suite, etc)
High attention to detail and organization
Preferred :
Degree
Start up environment.
Job Description:
About the Opportunity
We are a fast-growing, early-stage startup seeking a professional, highly organized, and tech-savvy Administrative Assistant / Receptionist to serve as the face of our organization. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a welcoming and efficient office experience.
As the first point of contact for visitors, candidates, and business partners, you will play a critical role in maintaining a polished and professional office environment while supporting day-to-day administrative operations.
Key Responsibilities
Manage the front desk and reception area, ensuring a welcoming and professional experience for guests and visitors.
Answer and direct incoming phone calls, emails, and general inquiries.
Coordinate and schedule interviews with candidates and hiring managers.
Prepare conference rooms for meetings, including room setup, technology readiness, and visitor accommodations.
Manage calendars, meeting logistics, and administrative scheduling as needed.
Assist with office coordination and day-to-day operational support.
Maintain office organization, supplies, and common areas.
Serve as a resource for employees, vendors, and guests.
Provide general administrative support to leadership and team members.
Support company events and team-building activities as the organization grows (future opportunity).
Qualifications
2+ years of experience in an administrative, receptionist, office coordinator, customer-facing, or similar support role.
Comfortable working in a startup or entrepreneurial environment where priorities may shift quickly.
Strong proficiency with technology and modern workplace tools.
Experience using Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) required.
Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a strong plus.
Excellent organizational and time-management skills.
Strong attention to detail and ability to multitask effectively.
Ability to maintain professionalism and confidentiality in all interactions.
Desired Attributes
Highly presentable, polished, and professional.
Excellent verbal and written communication skills.
Articulate and confident interacting with executives, candidates, investors, vendors, and visitors.
Proactive, resourceful, and eager to help wherever needed.
Positive attitude with a strong customer service mindset.
Reliable, punctual, and committed to maintaining an on-site presence.
What Success Looks Like
The office operates smoothly and professionally every day.
Visitors and candidates have an outstanding first impression of the company.
Interviews and meetings are coordinated seamlessly.
Team members have a dependable administrative resource who helps keep operations running efficiently.
The reception area and conference spaces are organized, prepared, and presentation-ready at all times.