Administrative Assistant
Location: Hybrid on-site in Cupertino, CA
Schedule : 40 hours
Duration: 9 months
Pay: $30/hr-$32/hr DOE
The Planet Group is looking for a Administrative Assistantr to join our well-known Fortune 500 client on a 9-months contract, working a hybrid schedule out of Cupertino, CA.
Administrative Assistant | Qualifications:
Experience with calendar management, complex travel arrangements, expense reports, and facilities requests
Proficiency with office tools like Calendar, Mail, Keynote, Quip, Slack, etc
Experience working with / understanding the needs of creative organizations
Experience collaborating with distributed teams -- the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
Comfortable operating as part of a greater team of administrative assistants that support one another
Strong attention to detail and accuracy
Works effectively with minimal guidance and supervision
4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity
Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion
Excellent written and verbal communication skills and a strong sense of professionalism
Proven track record of meeting deadlines and taking initiative to make confident, wellinformed decisions
Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor
Excellent organizational skills, attention to detail, and ability to multitask in a fastpaced environment
Strong interpersonal skills and ability to build relationships cross-functionally
Possess a "can-do" attitude - no task is too big or too small
Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense
Interest in project management and team culture building
Consistently adapts/improves their processes to get things done more effectively
Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
Experience with virtual collaboration tools (Quip, Slack, Webex)
Willingness to be available after business hours on occasion
Education: Bachelor's degree or equivalent experience
Administrative Assistant | Responsibilities:
Assist in heavy calendar management, demonstrating flexibility and problem-solving abilities, prioritize schedules including last-minute changes.
Liaise with executive admins to coordinate scheduling of key leadership meetings and scheduling between multiple senior leads, their teams and cross functional partners.
Arrange domestic and international travel and process expense reports as needed.
Supporting all administrative activities for the team.
Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, workshops and off- sites
Occasional increased durations of walking and standing, and lifting and carrying of items up to 25 pounds. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.