Title: Event Specialist
Location: Hybrid in Lowell, MA (On-site Mon-Wed)
Pay: $35-$40/hr depending on experience
Duration: 6-month initial contract, possibility of extension or conversion depending on LOA coverage and business needs at the time
Hours: 8am-5pm EST (1 hr lunch) - Subject to change around events
The Planet Group is looking for an Event Specialist to join our client, a market-leading technology company that's transforming how organizations engage and empower their workforce.
Event Specialist Responsibilities:
Work independently with guidance and direction from the Manager, Events.
Serve as a primary planner for domestic events for up to 50 attendees, managing various aspects of these events from start to finish- this could include, but not limited to:
Serve as main point of contact between primary event contact and other internal teams involved in planning the events
Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.
Work with internal teams (i.e. creative, sales, AV etc.) to plan and execute various pre-event, onsite, and post-event logistics
Manage event budgets to maximize savings that align with event goals. Maintain event-specific budget and reconcile all transactions accordingly
Manage aspects of food and beverage, audio-visual, wired/wireless connectivity, and all other logistics necessary for a successful meeting
Create and manage attendee list, registration, and hotel rooming lists
Manage group room blocks and meeting spaces
Responsible for coordinating all event related communications
Collaboration with multiple team members, as all pieces of the meeting will touch upon each other
Manage relationships with external event vendors - including contracts and invoices
Interact with other teams to obtain feedback on quality and service levels
Clearly communicate and explain detailed information to management, staff, vendors, and stakeholders.
Perform all job responsibilities with adherence to company standards, policies, and procedures.
Additional tasks may apply.
Event Specialist Qualifications:
2+ years of experience managing events of varying sizes, complexity, and impact
Bachelor's Degree or equivalent work experience
Experience with various software programs preferred, such as Microsoft Office, Concur, and Cvent
Strong written and verbal communication skills
Strong project management skills, analytical ability, both creative and strategic thinking
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to balance and negotiate event needs and demands
Demonstrated capacity to achieve high-performance goals and meet deadlines in a fast-paced environment
Ideal candidate will be a self-starter, highly resourceful team-player, with the ability to be extremely effective and who is comfortable working in teams and independently