Facilities Specialist
Job Summary
The Facilities Specialist is responsible for the operation, maintenance, reliability, and continuous improvement of building systems, utilities, and facility infrastructure within commercial, industrial, laboratory, or manufacturing environments.
This role provides technical expertise in mechanical, electrical, plumbing, HVAC, controls, fire protection, utility, and Building Automation System (BAS) operations to ensure facility systems perform safely, efficiently, and reliably.
The Facilities Specialist develops and executes preventive and predictive maintenance programs, monitors equipment performance, leads troubleshooting and repair efforts, manages vendor activities, and supports capital projects and facility upgrades.
The role requires a highly skilled and self-motivated professional capable of balancing hands-on maintenance responsibilities with technical planning, project coordination, and operational support.
Essential Duties and Responsibilities
1. Facility Operations & System Reliability
Operate, monitor, maintain, and troubleshoot facility utility and building systems, including:
HVAC equipment and controls
Electrical distribution systems
Plumbing systems
Fire protection systems
Lighting systems
Building Automation Systems (BAS)
Compressed air systems
Utility infrastructure
Conduct regular shift rounds and facility inspections to identify issues, verify equipment performance, and maintain operational reliability.
Monitor equipment conditions and take corrective actions to prevent failures and unplanned downtime.
Support business continuity through proactive maintenance and responsiveness to operational concerns.
2. Preventive & Predictive Maintenance
Develop, execute, and continuously improve preventive and predictive maintenance programs.
Create and maintain maintenance procedures, inspection routes, and equipment-specific task lists.
Analyze equipment performance data to identify trends and opportunities for reliability improvements.
Recommend maintenance strategy modifications to optimize asset lifecycle performance and reduce maintenance costs.
Ensure timely execution and completion of assigned preventive maintenance activities.
3. Building Automation Systems & Utility Monitoring
Monitor and respond to Building Automation System (BAS) alarms and system notifications.
Evaluate equipment operational trends and optimize system performance.
Monitor utility consumption, including:
Electricity
Water
Natural gas
Compressed air
Steam and heating systems, where applicable
Identify opportunities for energy conservation, sustainability improvements, and operational efficiencies.
Recommend initiatives to reduce operating costs while maintaining system reliability.
4. CMMS Administration & Documentation
Document maintenance activities, repairs, inspections, and findings within the Computerized Maintenance Management System (CMMS).
Analyze maintenance history and recommend updates to preventive maintenance programs and equipment records.
Maintain accurate technical documentation, including:
Equipment specifications
Maintenance histories
P&IDs
Single-line electrical diagrams
Calibration records
Operating procedures
Preventive maintenance schedules
Ensure facility records remain current, organized, and audit-ready.
Qualifications
Education
Required:
High School Diploma or equivalent.
Preferred:
Technical trade school certification
Vocational education
Apprenticeship training
Related post-secondary education
Additional coursework in facilities management, engineering technology, building systems, or industrial maintenance
Business Experience
Minimum of four (4) years of experience in facilities maintenance, building operations, utility systems, industrial maintenance, or related technical roles.
Experience supporting commercial, industrial, life sciences, manufacturing, healthcare, or institutional facilities preferred.
Equivalent combinations of education, training, and practical maintenance…