ABOUT THIESS
Founded in Australia in 1933, Thiess has grown into a global leader in sustainable mining services and resource solutions, with more than 15,000 employees and operations spanning multiple continents. Today, we deliver mining services, land reclamation, and engineering expertise that help shape the future of the resources industry, creating lasting value for our clients, communities, and people.
At Thiess, you’re not just joining a company; you’re joining a team helping redefine what sustainable mining looks like for future generations. North America is a key part of our global growth journey, with operations across the United States and Canada and continued expansion into new regions. From Salt Lake City and the Intermountain West to Sudbury and Northern Ontario, our people are solving complex challenges, embracing innovation, and building careers with real impact.
We’re looking for people who want to do meaningful work, grow alongside a global organization, and help drive the future of mining and resource solutions. Learn more about our purpose, values, and the opportunities ahead by watching the following videos about Our Purpose and Our Values !
ROLE OVERVIEW
Acting as an administrative assistant for the mining site, the Project Administrator supports managers and the overall team by coordinating communications, maintaining accurate records, organizing meetings, and assisting with procurement and reporting. Accurate records, timely communication, and reliable logistics directly support productivity, cost control, workforce management, and regulatory compliance. This role reports directly to the Finance & Administration Superintendent.
KEY RESPONSIBILITIES
Coordinate and arrange meetings, manage schedules, prepare agendas, and reserve and prepare facilities/meeting rooms.
Coordinate and lead specialized project administrative support to the entire project team and intercompany visitors
Prepare presentations, reports, letters and routine correspondence
Manage the site elements, including liaising with Project Manager as necessary
Processing of invoices and purchase orders
Lead for document control for the site and liaison with intercompany supports
Prepare and manage a weekly progress meeting and minute process. Support Project Management, Supervisors and others with meeting organization, minute taking, issuance, endorsement, and recording
Manage office material supply orders and organization/security of stocked items
Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
Order and facilitate delivery/pick up of meal orders, including drinks and supplies, for meetings and/or special occasions
Support troubleshooting and coordinating of repairs/supplies through IT department for training laptops and various resources for employees
Support Vale pass office communications (lenel card) as well as coordinate Vale training module registration
Update email distribution lists as needed
Support onboarding tasks ie. Thiess Backpack preparation and welcome swag, imaging of laptops, supporting intercompany transfers, as needed, etc
Assigning of lockers for Thiess paid employees
Support the administration of uniform program for Thiess paid employees through third party supplier
Work in compliance at all times with the Occupational Health and Safety Act, including participation in risk assessments, adherence to safe work practices and reporting hazards as per the Internal Responsibility System.
Contribute positively to a respectful work environment in compliance with the Code of Conduct and the Healthy, Safe and Respectful Workplace policy
Work in compliance with all policies and procedures and the Employee Handbook
Performs other related duties as assigned
REQUIRED S KILLS
Good oral and written communication skills
High level of attention to detail and excellent follow-up skills
Commitment to working professionally with confidential and…