At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description—it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we serve. Every milestone we achieve helps fund programs, expand services, and create lasting value for the Tribe, making each success a shared one.
For more than 35 years THTBC and its subsidiaries have delivered mission-critical services to federal clients globally. From logistics and information technology to cybersecurity and facilities operations, we are united by a single purpose: to generate meaningful economic opportunity and sustainable growth for the Tlingit & Haida Tribes of Alaska.
Together We Grow – One Mission, One Team – With a Commitment to Serve
Job Title: Facilities Support Services
Work Location: Remote
Labor Category: Exempt
Clearance Level: Secret
Travel: Up to 50%
Pay Rate: $75,000
About the Role
The Operations & Facilities Support Specialist provides high-level administrative and operational support to the Director of Operations and Senior Vice President of Operations. This position coordinates contract deliverables, reporting timelines, transition activities, leadership action items, and cross-functional operational requirements. The role supports multiple facilities management projects and works closely with Operations, Contracts, Finance, Human Resources, Quality Control, Security, and project teams to ensure assignments are completed accurately and on schedule.
What You’ll Be Doing
Provide administrative and operational support to the Director and Senior Vice President of Operations.
Maintain executive schedules and coordinate meetings, travel, agendas, minutes, and follow-up activities.
Develop and maintain trackers for contract deliverables, deadlines, milestones, and leadership action items.
Coordinate with project teams to collect, review, organize, and submit required reports and deliverables.
Provide administrative support during contract phase-in, phase-out, mobilization, and transition activities.
Track transition requirements, including staffing, onboarding, training, security access, documentation, and operational readiness.
Prepare weekly, monthly, quarterly, and executive-level reports, presentations, dashboards, and status updates.
Support Program Management Reviews, customer meetings, operational reviews, and special projects.
Maintain SharePoint sites, document libraries, continuity files, and operational records.
Assist with procurement requests, vendor coordination, invoice documentation, and facilities-related administrative requirements.
Coordinate across Operations, Contracts, Finance, HR, Quality Control, Security, and project management teams.
Track risks, corrective actions, open issues, and other leadership-directed assignments through completion.
Support audit preparation, records management, and contract compliance documentation.
Handle confidential and sensitive business information with appropriate discretion.
Perform other duties as assigned.
What We’re Looking For
Associate degree in Business Administration, Project Management, Facilities Management, or a related field preferred. Equivalent relevant experience may be considered.
Three to five years of experience in administrative support, operations coordination, project coordination, facilities support, or a related role.
Experience supporting senior leadership and managing competing priorities.
Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience managing deliverables, timelines, action-item trackers, reports, and document-control systems.
Strong written and verbal communication skills.
Excellent organizational, analytical, and time-management abilities.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Ability to coordinate effectively across multiple departments, projects, and…