Payroll Specialist
Timpl has partnered with a global EV battery manufacturing plant and we're
looking for a Payroll Specialist.
MAJOR FUNCTION:
* Process payroll for employees on a regular schedule, ensuring accuracy and
compliance with company policies and legal requirements.
* Review and verify payroll data entries, including salaries, wages, bonuses,
commissions, and deductions.
* Calculate and process adjustments related to employee payments, such as
overtime, leaves of absence, and terminations.
* Validate payroll records to determine accurate wages and salaries used as the
basis for workers' compensation premium calculations.
* Prepare and distribute payroll reports to management and cross functional
departments as needed.
* Collaborate with Human Resources to ensure employee data integrity and
resolve payroll-related issues.
* Respond to employee inquiries regarding payroll matters, including
deductions, taxes, and benefits contributions.
* Conduct payroll training sessions for new hires and existing employees to
ensure understanding of payroll processes and policies.
* Assist with payroll, workers comp and other internal audits and provide
supporting documentation as necessary.
* Maintain detailed audit trails and documentation of payroll transactions,
adjustments, and corrections for accountability and auditing purposes.
* Evaluate payroll processes and internal controls to identify weaknesses,
recommend improvements, and ensure the prevention of errors and fraud.
* Prepare and distribute payroll audit reports summarizing findings,
discrepancies, and recommendations to management and stakeholders.
* Investigate and resolve discrepancies in payroll records and premium
calculations, coordinating with payroll administrators and insurance
providers.
* Stay updated on federal, state, and local payroll tax laws and regulations to
ensure compliance.
* Prepare and submit payroll tax filings, including quarterly and annual
reports (e.g., Form 941, W-2, W-3) in accordance with regulatory
requirements.
* Coordinate with finance and legal departments to address payroll compliance
issues and resolve discrepancies.
* Identify opportunities for process improvements and system enhancements to
streamline payroll operations and increase efficiency.
* Collaborate with IT and HRIS analyst on payroll system upgrades, testing, and
implementation of new payroll-related technologies.
* Conduct new-hire orientations and assist with Employee open enrollment.
* Assist with other HR projects as assigned.
PREREQUISITES:
* Bachelor’s degree in accounting, Finance, Business Administration, or a
related field (or equivalent work experience).
* 3+ years of proven experience as a Payroll Analyst or in a similar role, with
a strong understanding of payroll principles and practices.
* Certified Payroll Professional (CPP) designation preferred.
* Proficiency in payroll software and systems (e.g., ADP WFN) and advanced
knowledge of Microsoft Excel.
* Excellent analytical skills with the ability to interpret data and resolve
complex payroll issues.
* Strong organizational skills and attention to detail, with the ability to
manage multiple priorities and meet deadlines.
* Excellent communication skills, both written and verbal, with the ability to
effectively interact with employees and stakeholders.
* Ability to maintain confidentiality and handle sensitive payroll information
with discretion.