Job Title: HR Generalist
Location: Encino, CA
Reports to: Senior Director HR
Employment Type: Full-time
Help us insure it
Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our “Mind Over Risk” philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust.
At our core, we are Always Advancing , driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow , using curiosity and smart working to anticipate what’s next. With a culture rooted in Reaching Out , we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference.
Job Summary
Under supervision, implements human resources (HR) programs and policies (local and Corporate), including staffing, compensation, benefits, visa/green card processing, employee relations, and training programs for assigned locations or groups. Ensures compliance with federal and state employment guidelines.
Key Responsibilities
Relying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments are varied in nature.
Administer all company HR policies for assigned locations.
Execute the recruiting process for all open staff-level and some management/senior-level hires, as requested, which includes getting approval of staff requisition forms and comparing to budgeted headcount, employment advertising, sourcing candidates, telephone screening, coordinating interviews, applicant testing, reference checking, and presenting to finalists offers for employment.
Assist managers of assigned work groups in determining appropriate pay rates for employees within their work areas.
Update the weekly recruiting activities report and advertising log.
Manage the college recruiting program including advance preparation and coordination of attendance at college recruiting events and revising marketing materials as necessary.
Prepare and maintain new hire paperwork and enter into HRIS system.
Ensure proper orientation and on-boarding for new hires. Coordinate monthly new hire event.
Maintain all personnel and recruiting files in accordance with Company and legal requirements.
Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations.
Process voluntary terminations, including preparing HR documents for payroll, exit interviews, etc.
Send reminders to managers of pending performance reviews and handle HR pay change documents for review cycle.
Handle general employee relations issues as they arise, with manager input as needed.
Assist HR Manager with the completion of all change, new hire, and termination documentation including obtainment of appropriate approvals and payroll deadlines are met.
Respond to inquiries regarding policies, procedures, and programs.
Responsible for data entry and maintenance of employee records in the automated HR system.
Develop and distribute reports for HR projects or functions using the selected tools for HR reporting.
Perform other related duties such as assisting with special projects, acquisition activity, audit preparation, employee event planning, timesheet review, temporary employment agency relationships, etc.
Competencies
Planning
• Follow work plans, established timelines, and predefined goals for assigned work.
• Meet commitments on deadlines.
Communication
• Communicate activities, results, and observations with employees and management as appropriate.
Cost Management
• Identify areas for improvement in existing business practices.
• Perform work thoroughly in a cost-efficient manner and at a high productivity level.
Business Controls and Policies
• Comply with all corporate policies and…