Position:
Coordinator, Payroll & Benefits
Vacancies:
1
Job Type:
Full-Time Permanent
Department:
Human Resources
Reports to:
Manager, Human Resources
Pay Type:
Hourly
Expected Weekly Hours:
35
Grid Line:
OOS-2
Work Location:
Town Hall
Job Posting Date:
October 20, 2026
Job Closing Date:
Open Until Filled
General Accountability:
This position works under the direction of the Human Resources Manager and is a key member of the Human Resources Team, being responsible for leading and executing the full cycle payroll operations and benefits administration, ensuring accurate and timely process of payroll, statutory and voluntary deductions, benefit enrolment, payroll account reconciliation, compliance with Canadian payroll/benefits legislation and Alberta employment standards. In addition, this role is responsible for improvement and optimization of payroll policies, processes and system configuration and integrations.
In line with our strategic vision, Town Plan and workplace culture, Accountable, Connected and Excellence (ACE), this position will always be required to do the right thing and take personal ownership in contributing to the organization. The employee in this position must be able to communicate clearly and concisely, and actively contribute to achieving team results. The incumbent must provide exceptional service to customers and internal partners and demonstrate initiative toward achieving organizational results and performance excellence.
Duties:
Manage and execute the full-cycle payroll process for all employees including processing earnings, overtime, retroactive pay, terminations, severance calculations and off-cycle payments and year end activities.
With support of the Manager, Human Resource, lead the design, implementation, and continuous improvement of payroll policies and processes. Oversee payroll governance, ensuring compliance with all applicable legislation (federal, provincial/state, and local), collective agreements, and internal policies.
Audit payroll entries, deductions, , entitlements, benefits and ensure accuracy and completeness of payroll records.
Reconcile payroll to the general ledger, prepare or cooperate in the preparation of journal entries under the direction of Finance, and ensure costs are allocated correctly.
Prepare and submit statutory remittances and filings (eg CPP, EI, income tax, WCB, Records of Employment) and process year-end reporting (eg T4, T4A, LAPP, APEX, WCB)
Testing, maintenance and updates to payroll and benefits data in Payroll/Human Resources Capital Management (HCM) software to ensure it is configured appropriately to produce accurate pay in accordance with policies, Collective Agreements, employment contracts and legislation.
In collaboration with Human Resources and Finance, optimize cross-system configuration, integrations, and automation.
Prepare regular and ad hoc reporting to support the HR Team
Act as a subject matter expert/point of contact for complex payroll inquiries from employees, supervisors and stakeholders.
Support the HR Manager and HR team in developing communication plans, change management strategies and employee training to support ongoing system use and adoption.
Provide excellent customer service to internal and external customers
Analyze data, processes and workflows to ensure efficiencies, compliance and mandate requirements
In collaboration with the HR team, update and develop processes and forms including year-end, Employee change forms, H&S forms, and onboarding information.
Work with external stakeholders to ensure continued seamless delivery of information: WCB reporting, benefit and pension billing and interface
Assist in annual staffing budget and bargaining costs through research, analytics and reporting
Provide support to the total compensation program including salary surveys. Provide a support role in the research, compilation and implementation of the regular compensation review.
Support the benefit program renewals and other…