The Shipping Clerk is responsible for providing administrative services to ensure effective and efficient packaging and shipping operations. Under the direction of the Shipping Superintendent, the Shipping Clerk issues streamlined communication to various departments making sure that TCCB's shipping process is timely, accurate and exceeds customer expectations.
Essential Functions:
• Supports shipping operations through the execution of the following administrative tasks:
· Import/Export Administration
· May create loading documents including placards, stencils and packaging documentation
· Perform data entry regarding:
· Shipment details and information
· Railroad activity including logging bills of laden (BOL’s), recording railcar weights, and authorize railcars entrance and exit from the plant utilizing site specific software (i.e. Rail Connect, Railmate, etc.)
· Laboratory quality assurance approvals
· Scanning and filing of a variety of shipping department reports
Scheduled and ad hoc reporting that may include but are not limited to:
· Department Metrics including but not limited to:
· Off weight bag weights
· Off specification material tracking
· Incoming oil report
· Onsite and inbound empties (i.e. empty hopper cars located onsite or nearby)
· Van loading times in order to analyze arrival and duration of vehicle onsite
· Arrival and departure reporting of all incoming vehicles
Inventory maintenance and monitoring
· Monitor and track empty hopper cars either located onsite for loading or nearby available for loading
• Logistics
· Provide logistical direction for vehicle drivers assisting in plant navigation
· Generate checklists to ensure items leaving and entering in the plant are validated to comply with customer instructions; regulatory agencies directives; and according to expectations
Collaborate with various internal and external entities to communicate:
· Inventory (warehouse, bagging, etc.) statuses
· Department processes and information
• Ensure adequate inventory of shipping department supplies (e.g. flexible intermediate bag container (FIBC), stencils, etc.)
*Liaise between office personnel notices and department to ensure vital information is shared timely and appropriately (e.g. internal job postings, meeting schedules, etc.)
*Perform additional duties as required by the Shipping Superintendent
Qualifications:
· High School Diploma or Equivalent
· Excellent written and verbal communication skills
· Ability to audit and assess minute details
· Proficient with Microsoft Office especially Excel
· Minimum 2 years computer-based inventory control experience (e.g. Atrium)
Preferred Qualifications:
· 1-2 years’ experience using employer resource planning software (e.g. JD Edwards)
· 1-2 years’ experience using statistical process control software (SPC)
· 1 year railway operations experience
* Bilingual