Proposal Specialist
Location: Huntsville, AL (100% In-Person)
Position Type: 3–6 Month Contract-to-Hire
Job Summary
We are seeking a highly organized and detail-oriented Proposal Specialist to join our team in Huntsville, AL . This is a full-time, in-person position offered on a 3 to 6-month contract-to-hire basis.
The ideal candidate will be a proactive, team-oriented professional responsible for editing, formatting, and assembling comprehensive reports and proposals. You will ensure all documentation meets stringent quality and compliance guidelines while working in a fast-paced environment.
Key Responsibilities
Document Management: Edit, sign, format, bookmark, and combine complex documents utilizing advanced features in Adobe Acrobat Pro.
File Conversion: Seamlessly convert documents between Microsoft Office formats (Word, PowerPoint, Excel) and PDF without losing formatting integrity.
Content Editing: Review, edit, and proofread written reports and proposal sections for grammar, clarity, consistency, and compliance.
Collaboration: Partner with cross-functional teams to ensure all proposal pieces are organized and submitted ahead of strict deadlines.
Required Qualifications
Software Expertise: Advanced knowledge of Adobe Acrobat Pro and Microsoft Office Suite (Word, Excel, and PowerPoint).
Communication Skills: Excellent written and verbal communication skills, with a proven track record of editing detailed technical reports or proposals.
Work Style: Strong organizational skills with a sharp eye for detail. Proven ability to remain proactive and collaborative in a high-pressure, fast-paced environment.
Security Requirements: Must be able to obtain and maintain required government security clearances and/or facility badging. This process requires passing a comprehensive background check (including character, criminal history, employment, and credit checks).
Preferred Qualifications
Proposal Experience: Direct experience working with RFIs (Requests for Information), RFPs (Requests for Proposals), and RFQs (Requests for Qualifications).
Data Security: Familiarity or hands-on experience handling Controlled Unclassified Information (CUI) .
Federal Sector: Prior knowledge of or exposure to federal government procurement documentation and proposal processes.