Trust Automation
Trust Automation is a government contractor and has over 35 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions. We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.
Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population. Every employee has an “at-will” relationship with Trust Automation. This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.
Job Summary
The Contract Administrator supports the Contracts Manager and Contracts Director in the day-to-day administration of a portfolio of defense and commercial contracts. This role plays a key part in maintaining contract files, tracking milestones and deliverables, ensuring compliance documentation is complete and audit ready, and coordinating across internal departments to keep contract execution on track. The ideal candidate is detail oriented, organized, and eager to develop broad knowledge across government and commercial contracting, including familiarity with FAR and DFARS regulations, a variety of contract types, and subcontract administration. This position reports to the Director of Contracts.
Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.
Department-Wide Administrative Support
Provide administrative support to all members of the Contracts Department including Director, and Contracts Manager
Assist with contract administration tasks across both prime government contracts, subcontracts, and commercial contracts including task orders and potential GSA schedules, blanket purchase agreements
Help maintain comprehensive contract files (electronic) ensuring all documentation is complete, organized, and audit-ready
Coordinate meetings, prepare agendas, and document action items for contracts team
Assist with department workflow management and process improvement initiatives
Contract & Subcontract Documentation Support
Assist in maintaining contract files including original agreements, modifications, correspondence, invoices, deliverables, and compliance documentation
Help track and monitor contract performance metrics including period of performance, funding status, deliverables, and key dates
Support preparation of contract modifications, amendments, and administrative documents
Assist with reviewing and processing invoices for accuracy and completeness
Help organize and prepare documentation for audits and reviews
Tracking & Monitoring Assistance
Assist in maintaining tracking systems for contract milestones, deliverables, subcontractor performance, and key dates
Help monitor contract and subcontract schedules, providing reminders to managers of upcoming deadlines
Support preparation of status reports and presentations for internal stakeholders
Assist with data entry and maintenance of contracts management systems
Help track action items and follow-up activities across the department
Compliance Support
Assist in ensuring proper flow-down of terms and conditions to subcontractors
Help verify subcontractor compliance documentation (insurance…