Your mission
Preparation (December–January, approx. 140 h, remote with occasional days in the Berlin office)
Follow up kindly and persistently when replies are slow – with partners, vendors and local contacts
Maintain the attendance list and follow up on registration, including support with issuing official visa invitation letters
Talk plans and processes through with the project lead: ask questions, spot gaps, bring ideas
Help maintain and test our new Community platform, which launches during the summit, and carefully transfer data where needed
Prepare content such as presentations, information emails and Community posts
Handle admin like name tags, print-outs and event materials
Keep the shared task tracker (Google Sheets) up to date
On site in Mumbai (approx. 31 January – 6 February 2027, approx. 70 h, fully on site)
Be the one other person besides the project lead who knows all event details
Be the contact for vendors while the project lead is in a session
Be the go-to person for participants’ questions about the schedule, transport and venues
Set up at the three venues, help with AV checks and receive caterers while sessions are running
Take on whatever comes up last minute – and at events, something always does
Follow-up (February–early March, approx. 30 h, remote)
Send the feedback survey and thank-you emails
Reconcile the attendance list, invoices and receipts
Sort photos and material for the event recap in the Community
Document the process and lessons learned for future summits
Deine Mission
TUMO is a global network actively shaping the future of education, with centers, teams and partner organizations across Europe, the Americas and Asia. From 3 to 5 February 2027, the TUMO LEADS Summit in Mumbai brings together Center Managers, Team Leads, partner organizations and HQ teams from the worldwide TUMO network: three days at three venues, including TUMO Mumbai, with workshops, showcases and plenty of room for exchange.
For the final weeks of preparation, the event itself and the follow-up, we are looking for an event assistant: someone who supports the project lead from Berlin, thinks along, steps in wherever help is needed, and travels with us to Mumbai. You won’t be handling local coordination alone: our team in Mumbai shares the planning and communication with local partners, and the project lead in Berlin remains your main contact. If it is a good fit for both sides, the collaboration may develop into a permanent role in our international Community team.
Freelance or fixed-term part-time employment | Berlin (remote + occasional office days) + on site in Mumbai | approx. 240 hours | December 2026 – early March 2027
Your profile
Experience organizing events or conferences, ideally international ones
You enjoy working with people, listen well and find the right tone – also when things get hectic
You communicate clearly and confidently, in writing and in person, and stay friendly but persistent until you get an answer
You enjoy working with people from different cultures and approach new contexts with openness and respect
You get up to speed quickly, keep the overview and stay calm under time pressure
Careful handling of lists and personal data; Google Workspace, Excel and PowerPoint are second nature to you
Fluent English
Availability to travel to Mumbai from approx. 31 January to 6 February 2027, and a valid passport
Permission to work in Germany; for a freelance contract, also permission to be self-employed and your own German tax number
Nice to have
Experience in India, ideally Mumbai
Experience with online communities or moving data between platforms
Further languages such as Hindi, French, Portuguese or Russian. German is helpful but not required
Why us?
A clearly defined project of approx. 240 hours from December 2026 to early March 2027 – as a freelance contract or as fixed-term part-time employment
Mostly remote with flexible hours, plus occasional planning days in the Berlin office
Flight, hotel and visa…