The HR Coordinator supports the new hire experience from offer acceptance through the end of onboarding and supports time and attendance and payroll data accuracy. This role coordinates start dates, manages pre-employment paperwork and verifications, builds onboarding agendas, and enters employee information in ADP. It also assists with employee timecard updates and verifications, overtime reporting, and cross-checks data between systems. The role requires strong attention to detail, careful handling of confidential information, and clear communication with new hires, employees and internal teams.
Key Responsibilities
Preboarding and Onboarding
Coordinate start dates with new hires.
Support new hires during their preboarding period by answering questions, following up on open items, and resolving issues so they have a smooth onboarding.
Send new hire paperwork and track completion of all required documents.
Collect and confirm new hire information, including mailing address, for records and equipment delivery.
Review new hire information for accuracy and completeness before the start date.
Initiate and monitor background checks and communicate status to HR Manager.
Send E-Verify+ invitations to new hires and complete I-9 verifications.
Create personalized onboarding agendas based on the new hire’s role, office, and department.
Enter new hires into ADP and verify that pay, tax, and employment details are accurate.
Serve as a point of contact for new hire questions during the first days and weeks of employment.
Offboarding
Verify that termination information is accurately entered in the HRIS.
Coordinate with the IT department to ensure the timely return of firm laptops and other equipment following termination.
Gather and enter KPI data related to terminations in HRIS.
Time and Attendance
Verify bereavement leave and jury duty requests, including confirming eligibility and any required documentation under firm policy.
Prepare and analyze overtime reports and flag discrepancies or questions to payroll or managers.
Assist with employee timecard updates for new hires and provide guidance to Time & Attendance Supervisors for escalated requests.
Others
Enter and maintain employee information in ADP, the firm’s payroll system.
Perform data cross-checks between BambooHR and ADP to confirm employee information matches across both systems, and resolve discrepancies as needed.
Maintain accurate and confidential employee records in the HRIS system, in compliance with firm policy and applicable law.
Track onboarding metrics and report on status as requested.
Help identify and improve onboarding processes, checklists, and templates.
Perform other HR duties as assigned.
Qualifications
Bachelor’s degree required
Minimum of 3 years of experience in human resources
Working knowledge of onboarding processes, Form I-9 and E-Verify, and background check procedures
Experience with an HRIS and payroll system (ADP and BambooHR preferred)
Strong understanding of time and attendance policies and applicable state wage-and-hour laws, including overtime and meal and rest breaks.
Proficiency in Microsoft Office or equivalent
Strong organizational and time-management skills, with the ability to manage multiple tasks at the same time
Excellent written and verbal communication skills
High level of discretion with confidential information
Compensation Package
The hourly pay range of $33/hour, depending on experience
Overtime paid at 1.5× the regular hourly rate, as needed
Comprehensive benefits coverage offered, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700-1,700)
Employee Assistance Program through HealthAdvocate
Employees benefit from a 401(k) program that includes a 100% match on the first 3% contributed and a 50% match on the following 4-5%
Vacation time is accrued annually at the employee’s base rate
Employees receive a monthly technology reimbursement of $60
Paid parental…