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Department
Registrar
Job Summary
The Assistant Registrar supports the University’s academic infrastructure by ensuring the accuracy, integrity, and effective administration of academic records, course information, and degree requirements. The position is responsible for maintaining the academic course master, supporting degree audit and graduation certification processes, implementing approved academic changes, and ensuring accurate information within the Student Information System.
The Assistant Registrar collaborates with faculty, academic leadership, Information Technology, student services, and other University stakeholders to support academic governance, maintain compliance, resolve data discrepancies, and ensure students have clear and accurate academic pathways to degree completion. Success in this role requires strong attention to detail, analytical and organizational skills, sound judgment, and effective communication.
Job Description
Key Responsibilities
Records, Degree Audit & Graduation Support
Ensure completeness and accuracy of student records, making necessary adjustments in accordance with policy.
Support degree audit processes and facilitate degree conferral and diploma issuance.
Assist with graduation certification and related workflows.
Academic Scheduling
Coordinates with academic departments to develop and maintain the University’s class schedule in accordance with established policies and procedures
Coordinates classroom assignments and scheduling to support effective use of instructional space and meet course requirements.
Manages scheduling requests for academic and institutional activities, including meetings, group testing, seminars, and other special events.
Academic Governance & Compliance
Support faculty governance processes related to curriculum approval, academic policies, and program changes.
Serve as a liaison to external auditors and regulatory bodies including the Louisiana Board of Regents, Louisiana State University System, and legislative auditors.
Ensure catalog and curriculum processes adhere to AACRAO standards and institutional policies.
Student Information System (Workday) Support
Collaborate with IT to resolve system issues, test enhancements, and maintain data accuracy.
Assist with configuration and maintenance of curriculum, academic progress, and degree audit components.
Collaboration & Service Excellence
Work closely with the Registrar, Admissions, Financial Aid, Institutional Research, and academic departments to support academic operations.
Provide clear communication and guidance to faculty, staff, and students regarding catalog and curriculum processes.
Additional duties as assigned.
Required Qualifications
Bachelor’s degree from an accredited institution.
Experience working in higher education with familiarity in academic processes.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Ability to work collaboratively with diverse stakeholders.
Desired Qualifications
Experience using student information systems, i.e. Workday Student.
Advanced degree or relevant professional certifications.
Experience with catalog management or curriculum governance systems.
Knowledge of AACRAO standards and best practices.
Required Attachments
Please upload the following documents in the Resume/Cover Letter section.
Detailed resume listing relevant qualifications and experience;
Cover Letter indicating why you are a good fit for the position and LSU New Orleans;
Names and contact information of three…