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Department
Research Administration
Job Summary
Coordinate departmental operations, purchasing, and communications for the Office of Research while providing general assistance and customer service with the business of research administration.
Job Description
SPECIFIC DUTIES/RESPONSIBILITIES:
Occupy the Office of Research reception desk and ensure daily visitors are assisted when they arrive at the office
Coordinate all purchasing for the Office of Research
Purchase, set up, maintain, and inventory all office equipment, technology, and infrastructure
Organize office operations via scheduling meetings, greeting visitors, transferring calls, and coordinating student workers and staff schedules
Assist with the onboarding, orientation, and training of any new Office of Research employees
Maintain files and records with effective filing systems and oversee annual file destruction per Louisiana state policy
Assist Office of Research accounting with grants and contracts deposits
Fulfill requests for data entry of new sponsors and assistance listing numbers in Workday and follow naming conventions
Document invoicing and reporting requirements for grants and contracts as Tasks in Workday based on approved departmental reviews of grants and contracts
Serve as a cross-trained backup for conducting the business of the office, such as entering data for proposals, awards, and modifications into Workday and obtaining quarterly certifications of expenditures from principal investigators
Ensure operational efficiency and reduce administrative burden
Provide basic IT and computing support to the Office of Research
Support Office of Research with various administrative tasks
Other duties as assigned by the Assistant Vice Chancellor for Research or Vice Chancellor for Research
Oversee Office of Research internal and external communications such as compiling weekly newsletter, updating website, and managing social media while working with other units on campus to ensure researchers’ successes are celebrated and promoted
Design promotional materials such as brochures, flyers, and other publications telling the story of research at LSU New Orleans
Plan, coordinate, and organize Office of Research events, including the annual research symposium and any awards ceremonies for undergraduate researchers, graduate researchers, faculty, and staff
Coordinate catering, acquire venues, track RSVPs, and design/distribute event materials
Other duties as assigned by the Assistant Vice Chancellor for Research or Vice Chancellor for Research
REQUIRED QUALIFICATIONS:
Bachelor’s degree
Excellent oral and written communications skills
Ability to organize time and multiple projects efficiently and effectively to meet the demands of competing priorities and deadlines
Expertise in standard Office software: Microsoft Word, PowerPoint, Excel, Outlook, Adobe Acrobat, and current web browsers (Explorer, Chrome, or Firefox)
Competency with all major social media platforms
An understanding of the interests and behaviors of target audiences
Creativity and curiosity
Ability to work productively with great autonomy and minimal supervision, and equally able to take direction, elicit input from others, and respond to feedback
Ability to lift up to 20 lbs. as necessary
DESIRED QUALIFICATIONS:
Bachelor’s or Master’s degree in communications, IT, business administration, or other related field
Graphic design, web design, and/or public relations experience
SALARY: Commensurate with experience
Required Attachments
Please upload the following documents in the Resume/Cover Letter section.
Detailed resume…