Job Description Summary & Additional Information
Organization's Summary Statement:
xFoundry is seeking an experienced, highly dependable Program Coordinator to take ownership of several important workstreams across our programs and events.
The primary focus during this contract will be supporting the planning and execution of the April 2027 NEXPLORE summit. This person will own defined areas of event coordination, including speaker and guest logistics, venue and contract management, information tracking, follow-up, and the preparation of event communications and materials.
Beyond NEXPLORE, the coordinator will support related program and communications projects to support program growth. This includes coordinating additional partner-facing events, drafting practical content, updating existing materials, and keeping time-sensitive projects organized.
This is a hands-on execution role for someone experienced with a fast-moving workplace who can take responsibility for an assignment, exercise good judgment, and carry it through to completion.
About xFoundry
Founded at the University of Maryland, College Park, xFoundry is a novel, timely, and groundbreaking initiative that turns universities into solution engines for higher education in the age of AI. xFoundry runs experiential innovation programs that connect university students to real-world problem solving, entrepreneurship, and industry-backed challenges. Grounded in multidisciplinary collaboration, xFoundry launches students with a passion for technology, entrepreneurship, the arts, athletics, and science (TEAMS) into the market with over a year of experience designed for the next generation of the workforce. xfoundry.org
The A. James Clark School of Engineering at the University of Maryland catalyzes high- quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, accelerating entrepreneurship, and transforming research and learning activities into innovations that benefit millions.
Primary responsibilities
NEXPLORE summit coordination
Oversee all event logistics, details, deadlines, and coordination
Own and maintain accurate speaker, guest, partner, and attendee trackers
Coordinate invitations, confirmations, scheduling, pre-event meetings, and follow-up
Gather speaker information, biographies, headshots, presentation materials, and logistical requirements
Coordinate speaker travel details as needed
Serve as a day-to-day liaison among internal team members, speakers, partners, vendors, and the event-production team for assigned workstreams
Identify missing information or potential problems and follow through until they are resolved
White glove communication and partner asset preparation
Support onsite execution during the week of April 5, 2027
Marketing and communications support
Coordinate selected meetings, dinners, partner engagements, student-facing events and smaller program events
Draft straightforward, elegant, clear, and on-brand content such as emails, invitations, event descriptions, agendas, speaker materials, and program updates
Support the Programs team on student outreach and engagement efforts and materials
Create or update presentations, flyers, one-pagers, and other materials using established templates
Make basic content updates to existing webpages and other digital materials
Other duties as assigned
Preferred Qualifications:
At least 6 years of professional workplace experience
Demonstrated experience coordinating projects with multiple stakeholders and deadlines
Strong writing, editing, and proofreading skills
Proficiency with standard workplace and collaboration tools
Additional Information:
1. UMD will not sponsor the successful candidate for work authorization in the United States…