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The Department of Physiology and Biophysics is seeking a full-time Manager, Sponsored Programs to work hybrid in Miami, FL.
CORE JOB SUMMARY
The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars for the department of Physiology and Biophysics. Specifically, the Manager, Sponsored Programs oversees the day-to-day sponsored programs activities of the research staff and supports programs for their growth and development.
CORE JOB FUNCTIONS
1. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
2. Prepares monthly variance reports for programs’ management and development.
3. Assists in the preparation of grant reports for senior management.
4. Maintains portfolios for private and government grants and funds.
5. Develops and maintains grant allocation systems
6. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
7. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
8. Creates and oversees budget, making recommendations for budget modifications when appropriate.
9. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
10. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Experience:
Minimum 5 years of relevant experience required
Knowledge, Skills and Abilities:
Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
Department Specific Functions
The Manager, Sponsored Programs leads the research program teams to ensure successful submission of all sponsored program activities in the department. Specifically, the Manager, Sponsored Programs
Identify and distribute federal funding opportunities (e.g., NIH, NSF, DoD, DOE), aligning solicitations with investigator expertise and institutional priorities.
Interpret and apply complex federal regulations and guidance, including Uniform Guidance (2 CFR 200), agency-specific policies (e.g., NIH Grants Policy Statement), and program solicitations.
Advise principal investigators (PIs) on proposal strategy, responsiveness to funding announcements, and compliance with federal requirements.
Develop, prepare, and review detailed proposal budgets and justifications in accordance with federal cost principles (allowability, allocability, reasonableness, and…