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The Tumor Registrar position is responsible for the performance of advanced technical work in coding and qualitative analysis of medical records for all patients diagnosed, seen or treated with malignant or benign reportable disease in accordance with American College of Surgeons Commission on Cancer (ACoS CoC) and Florida Cancer Data System (FCDS) guidelines at UM Sylvester Cancer Center, UM Hospital and Bascom Palmer Eye Institute. This includes performing various technical duties including but not limited to case finding, data collection, abstracting (Analytic cases only), data analysis, data entry, follow up, quality control, chart retrieval, chart review, report writing, typing of letters and documents, Annual Reports, Tumor Boards/Tumor Board Grid, Survivorship Care Plan, Cancer Committee and related Committees, data submission to State/National Cancer Data Base, Cancer Program Practice Profile Reporting (CP3R), Rapid Quality Reporting System (RQRS) and PCHQR. Interact with navigators, physicians, nurses, and all other necessary individuals to successfully achieve and maintain CoC and FCDS compliance. Answer phones and performance of related duties as assigned. Attendance at seminars, workshops, tumor boards, cancer conferences, Network Cancer Committee and its sub committees and other Tumor Registry related training and educational programs is required for ongoing education.
The Tumor Registrar is responsible for maintaining current knowledge and practice in compliance with standards established by the American College of Surgeon’s Commission on Cancer and the Cancer reporting laws according to Florida Statutes.
The Tumor Registrar must respect the rights and privacy of others at all times, including the confidentiality of patient information in accordance with established administrative policies and procedures, regulatory standards and guidelines, and governmental rules and regulations.
CORE JOB FUNCTIONS
Case finding and Abstracting
Screen and carefully review Suspense files and other sources to identify eligible cases for abstracting in compliance with Commission on Cancer (CoC) and Florida Cancer Data System (FCDS) guidelines.
Place all ineligible cases into the Non Reportable File in the METRIQ Database.
Identify, review and abstract inpatient and outpatient medical records with Tumor Registry eligibility criteria for Non Analytic cases only.
Enter abstracted data into Tumor Registry’s electronic database. Ensure completeness, accuracy, and timeliness of data entered.
Follow-up with physicians, healthcare providers, family members, patient or other reliable resources for clarification of missing and/or incomplete information.
Utilize appropriate and approved coding resources; e.g., American College of Surgeons Commission on Cancer, Florida Cancer Data System, etc.
Prepare statistical reports, as requested, utilizing abstracted data for internal, external, FCDS, NCDB reporting.
Assist with preparation of charts, tables, graphs, analysis, etc.
Interact with navigators, physicians, nurses, and all other necessary individuals to ensure compliance with standards of care.
Follow-up
Assist with follow-up and tracking of cancer patients to determine current health status/outcome of eligible patients.
Update Tumor Registry database with follow-up information.
§Prepare and submit follow-up data to other agencies as required.
Quality Control & Professional Development
Participate in departmental and organizational performance improvement activities.
Review and correct registry data edits and errors for complete and accurate data.
Attend and actively participate, as appropriate, in conferences, seminars, committee meetings and other educational activities to…