UTA seeks a Coordinator to serve as the operational engine of the People Data team, responsible for high-volume, high-accuracy data entry across the full employee lifecycle in Workday. The Coordinator owns the day-to-day execution of lifecycle transactions, manages the shared email and ticketing queue, and administers records for both regular and contract employees. Success in this role requires deep hands-on Workday fluency, disciplined attention to data integrity, and the ability to move a heavy transactional volume without sacrificing quality. This position is fully remote.
The hourly rate for this role is $25 to $29 per hour, commensurate with experience and skills.
What You Will Do
Workday Data Entry — Employee Lifecycle
- Execute high-volume employee lifecycle transactions in Workday HCM — hires, rehires, job and compensation changes, transfers, org moves, position management, and terminations — with a consistent focus on accuracy and timeliness.
- Enter and maintain data for both regular and contract/contingent employees, ensuring correct worker types, positions, cost centers, business units, and supervisory organizations.
- Perform Workday EIB (Enterprise Interface Builder) data loads and mass updates for bulk transactions, following established templates, validation steps, and audit controls.
- Reconcile position and worker data, correcting discrepancies and preventing downstream errors in benefits, payroll, and reporting.
- Maintain confidentiality and privacy of all personal and sensitive employee data.
Email & Ticketing Queue Management
- Own and monitor the shared People Data email inbox and ticketing queue, triaging incoming requests, routing appropriately, and acknowledging/resolving within defined SLAs (e.g., 1–2 business days).
- Track request status end-to-end, follow up on open items, and escalate blockers to the manager or cross-functional partners as needed.
- Provide clear, professional written responses to employees, managers, and People Business Partners across email, ticketing, and Slack on the status of data requests.
Recruitment & Onboarding Data
- Manage the handoff of candidate and new-hire data from Ashby (recruitment/ATS) into Workday, validating field accuracy at the point of entry.
- Support onboarding data readiness, ensuring new hires and contract workers are set up completely and on time.
- Coordinate with Talent Acquisition and Systems to resolve integration or data-sync issues between Ashby and Workday.
Data Integrity & Process
- Run routine data audits and quality checks; identify error trends and recurring issues and flag them for remediation.
- Follow and help improve SOPs, checklists, and reference materials for lifecycle transactions and queue management.
- Support user acceptance testing (UAT) for Workday configuration changes, upgrades, and enhancements.
What You Will Need
- 1-3+ years of hands-on HR operations / HRIS data entry experience, with a track record of managing high transaction volume accurately.
- Strong hands-on Workday HCM experience across the employee lifecycle (hires, changes, terminations, position management).
- Direct experience with Workday EIB data loads and mass updates.
- Experience administering data for contract/contingent workers alongside regular employees.
- Familiarity with Ashby (or a comparable ATS) and recruitment-to-HRIS data handoffs.
- Demonstrated experience managing a shared email inbox and/or ticketing queue against defined SLAs.
- Meticulous attention to detail and a strong sense of ownership over data accuracy.
- Strong written communication skills and comfort working with cross-functional partners (Payroll, Legal, Systems, People Business Partners).
- Proficiency in Microsoft Excel; familiarity with ticketing tools (e.g., JIRA, Asana) and collaboration/communication tools (e.g., Slack).
Preferred Qualifications
- Bachelor’s degree in human resources, business, or a related field preferred.
- Experience supporting employees on fixed-term or…