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Posting Reason:
Replacement of a temporary position
Job Type:
Employee
Anticipated Duration in Months (for contracts and temporary assignments):
5
Job Family:
Procurement
# of Open Positions:
1
Faculty/Service - Department:
Purchasing, Financial Resources
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted (YYYY/MM/DD):
2026/11/12
Applications must be received BEFORE (YYYY/MM/DD):
2026/11/23
Hours per week:
35
Salary Grade:
SSUO Grade 09
Salary Range:
$76,104.00 - $96,135.00
Position Purpose
Reporting to the Manager of Purchasing, support all purchasing requests of goods and services for business units, in compliance with all relevant policies in order to support academic and research activities. Act as a resource person for members of the faculty or service regarding procurement processes. Responsible for the timely purchasing of goods and services of the business unit, up to $139K. Oversee cost effectiveness, quality, expenses eligibility and compliance with policies and procedures. Facilitate all contracts and supplier relations management in collaboration with Finance and Procurement Services.
In this role, your responsibilities will include:
Administer and manage all the steps to approve requisitions and purchase orders up to $139K for their unit, validating the sourcing process, the financial information, the shipping, and payment terms, determining the best use of public funds. Make final recommendations on the vendor, pricing, conditions, warranties, deliveries in compliance with Policy 36 approval authority schedule and granting agencies rules and regulations.
Control, analyze and approve derogations up to $139K for their unit to proactively ensure fair, responsible, and transparent procurement process. Accountable to monitor, review and approve requests for transgressions up to $139K. Collaborate with Procurement and Finance as required to develop proactive processes to prevent deviations from the procurement process.
Engage with clients to plan and understand business requirements, Develop, recommend and implement strategic procurement plans in collaboration with Supply Chain and Procurement sectors, offering consistent and optimal service level.
Participate in the acquisition process for large projects involving planning, coordination, capital investments in collaboration with Procurement Services, Facilities and Financial Resources, as appropriate.
Manage the logistics for the delivery of large equipment with the supplier and all other relevant parties such as directors, professors, or researchers, receiving and facilities sectors.
Verify, reconcile, and approve supplier invoices in accordance with established policies and procedures. Follows up with purchasing irregularities, such as items or deliverable missing when products are received upon delivery, damaged merchandise, and incorrectly applied taxes.
Assist identifying and authorizing custom clearance of foreign goods through customs.
What you will bring:
Supply Chain Management Diploma, Certification, or minimum of three (3) years of demonstrated experience in a similar role.
Minimum of three (3) years of experience in customer service.
Knowledge of procurement principles and practices
Knowledge of University procurement policies and procedures, and of procurement legislation
Knowledge of tax and customs legislation and regulations
Ability to work under pressure and adapt to shifting priorities
Experience purchasing supplies and scientific equipment an asset
Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
Experience interpreting, explaining, and applying policies and regulations
Excellent communication, interpersonal and customer service skills
Experience using computer systems and software
Bilingualism – English and French…