University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator
Job Profile Title
Administrative Coordinator
Job Description Summary
Position provides general administrative support to the Scientific Director of the Smilow Center for Precision Therapeutics, as well as the Co-Director and the Program Manager of the Orphan Disease Center. These duties include calendar and travel scheduling/ reimbursement management, assisting with grant administration tasks including documentation and tracking deadlines, supporting preparation of presentations and reports, scheduling Center faculty/staff meetings, setting up catering and ordering supplies for meetings, occasionally creating itineraries for invited guests, planning and coordinating fundraising and community events including vendor and volunteer logistics, updating website content, managing social media content and communications, and other administrative duties as assigned.
Job Description
This position is contingent upon favorable funding.
Job Responsibilities
General administrative support - calendar and travel management, organizing meetings, grant administration tasks, database maintenance, meeting/report preparation, public point of contact, etc.
Event support - planning/logistics for fundraising and community events, vendor/volunteer coordination, registration, fundraising tracking, post-event follow-up.
Social media and communications - content creation/scheduling across platforms, community engagement, newsletters/e-blasts.
Website management - updating news/events/research content, ensuring branding compliance, monitoring site performance.
Perform additional duties as assigned.
Qualifications
High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelor's Degree preferred.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$21.52 - $34.00 Hourly Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any…