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Posted Job Title
Coordinator B/C
Job Profile Title
Coordinator B
Job Description Summary
The incumbent will manage, administer and coordinate the Department of Medicine faculty academic appointments, reappointments, and promotions process, based on guidelines established by the University of Pennsylvania and the Perelman School of Medicine Office of Academic Affairs, ensuring that all policies and procedures are followed, all documents are complete and accurate, and timelines are adhered to.
Job Description
Job Responsibilities
Supports divisional faculty coordinators in all aspects of the appointment, reappointment, and promotion processes for Cardiology, Endocrinology, Gastroenterology, General Internal Medicine, Geriatrics, Hematology/Oncology, Hospital Medicine, Infectious Diseases, Pulmonary, Renal, Rheumatology,
Sleep Medicine, and Translational Medicine & Human Genetics divisions.
Coordinator B:
Research, preparation and vetting of extramural consultants as well as solicitation of peer references for promotion and senior rank appointments of full-time faculty.
Works in conjunction with the Director and Associate Director with preparation of the monthly DOM COAP meetings. Responsible for assembling dossier packets and setting up BOX files for committee members.
Conducts preliminary review of Faculty Searches ensuring selected applicants have applied to appropriate advertisements and that applicants who were not selected have appropriate notations.
Responsible for orienting/training, coaching new faculty coordinators within the DOM on the various Faculty Affairs processes.
Responsible for managing academic appointment verification request as received in the DOM. This may entail working with divisions to acquire sign-offs from appropriate individuals.
Responsible for request for access to FADS, FEDS, SharePoint, and e-RTR for onboarding of Faculty Coordinators, Division Administrators, Associate Directors, and other administrative staff as appropriate.
Responsible for coordinating secondary appointments, reappointments, and promotions with other PSOM Departments. Serves as liaison to PSOM Office of Academic Affairs.
Support the central departmental faculty Affairs processes. This includes support routing, review and communication in response to appointment/reappointment and promotion documents with divisional faculty coordinators, administrators, division chiefs and faculty candidates. Maintain close and frequent interaction with the DOM Division Coordinators. Responsible for the final production of essential academic documents through the assembly of…