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Posted Job Title
Program Coordinator for Recruitment & Undergraduate Training Programs, Research Trainee Affairs
Job Profile Title
Coordinator B
Job Description Summary
Provide program coordination and support for Research Trainee Affairs, with primary responsibility for the Summer Undergraduate Internship Program (SUIP) and recruitment activities across research training programs. Support the Faculty Directors for SUIP and the Faculty Assistant Director for Recruitment in the coordination of undergraduate research training, admissions, trainee onboarding, program activities, and recruitment of prospective trainees to SUIP, PennPREP, PennPORT, Biomedical Graduate Studies (BGS) PhD programs, the PSOM MD-PhD/MSTP Program, and the Biomedical Postdoctoral Program (BPP). Report to the Assistant Dean and Faculty Director of Research Trainee Affairs and work closely with the SUIP Faculty Directors, Faculty Assistant Director for Recruitment, Research Trainee Affairs PhD student and postdoctoral fellows, and administrative staff across BGS, BPP, MSTP, Finance, the Provost’s Office, and other collaborating offices.
Job Description
Job Responsibilities
Admissions
Facilitate admissions for the Summer Undergraduate Internship Program (SUIP) under the direction of the Research Training Program Faculty Directors. Responsibilities include:
Develop, review, and maintain program applications within Penn's admissions systems.
Ensure application requirements, eligibility criteria, deadlines, and instructions are clearly communicated on the Research Trainee Affairs website and other recruitment materials.
Interface with admissions systems to collect, organize, and maintain candidate application materials.
Develop and communicate admissions review timelines and facilitate streamlined application review by Recruitment Ambassadors and other designated reviewers.
Review and update applicant evaluation tools in collaboration with Faculty Directors.
Ensure program applications, evaluations, and admissions decision records are complete and appropriately maintained.
Generate admissions and applicant reports as needed.
Review and facilitate application materials and processes associated with the Leadership Alliance Summer Research Early Identification Program (SR-EIP).
Serve as the primary Research Trainee Affairs point of contact for affiliate programs participating in SUIP.
Undergraduate Research Training Program Coordination
Coordinate the planning and implementation of Research Trainee Affairs undergraduate research training programs, with primary responsibility for SUIP, under the…