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Posted Job Title
Program Coordinator - Medical Education Office (Department of Medicine
Job Profile Title
Coordinator, Program
Job Description Summary
The incumbent is responsible for providing administrative support to the Medical Education Office of the Department of Medicine. This position ensures the efficient and smooth operation of day-to-day operational and administrative needs of the office, notably those around events and expense reporting. The scope of responsibilities for this position will include but are not limited to coordination of medical education events (daily catering, special events) which includes room reservations and catering, expense reporting for residents, Chief Medical Residents, and program leadership, submission of purchase orders, non-purchase orders, and check requests, and special ordering of items throughout the year.
Job Description
Job Responsibilities
Manage the residency mentoring program for 200 residents and associated faculty mentors. Responsibilities include collaborating with the Associate Program Director for mentoring revamping, continually assessing the program and providing administrative support for faculty mentors regarding expense reporting for mentor events. Additional responsibilities for subspeciality (Cardiology, Hematology Oncology, Gastroenterology, and Pulmonary) mentoring include submission of expense reports for twice a year events. In conjunction with the faculty track leads, provide administrative management to the four career-specific tracks for the residency program: Global Health, Medical Education Leadership Track (MELT), Quality, Safety, and Value (QSV), and Urban Health Equity. Responsibilities include managing elective track blocks, room reservations, serving as a liaison between the residents and outside training sites (notably for Global Health), and submitting expense reports related to track expenses for residents and faculty. Serve as the event coordinator for the UME, fellowship, and DOM-wide medical education events, with responsibilities including reserving event and meeting space, arranging catering for events, serving as a liaison between the office and vendors, and submitting invoice and purchase orders (POs) in a timely manner. Carry out general administrative duties including but not limited to special ordering throughout the year (i.e. ACP memberships, MKSAP subscriptions, graduation frames, white coats, fleece jackets), maintenance of resident areas (i.e. white coats, lounge space), delivery of daily lunches and other catering, proctoring for undergraduate and graduate…