University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Associate Director of Alumni Events, Wharton External Affairs
Job Profile Title
Associate Director D, Development, Events
Job Description Summary
Wharton School Overview
Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.
The Senior Associate Director of Alumni Events is responsible for planning and delivering major alumni engagement programs, including MBA and Executive MBA Reunions, regional events, and support for the Global Forum. The role oversees all aspects of event planning and execution, including communications and marketing, budgets, vendor and venue management, production, and coordination with partners across Wharton and Penn. The position also supports reunion class communications and resources and works closely with alumni volunteers to facilitate reunion planning, participation, and engagement.
Job Description
Job Responsibilities
Partner with Alumni relations on all aspects of MBA and Executive MBA reunion programming and logistics. Secure and negotiate contracts with vendors and venues around the city. Manage multiple budgets and revenue projections for these programs. Coordinate all technology requests and manage all floor plans and day-of logistics for on-campus and off-campus reunion activities. Oversee staffing planning for 70+ internal staff and over two dozen vendors. Consult on marketing strategy for MBA and Executive MBA reunion programs.
Curate and manage class-specific pages on the MBA reunion website. Advise on all class-planned reunion events—this includes suggestions of venues, budget, timing and marketing. Work closely with reunion team on 12-24 month reunion event strategy, goals and outcomes.
Participate in reunion volunteer committee calls. Manage alumni expectations for reunion registration…