University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Training Grant Specialist of Educational Programs MSCE
Job Profile Title
Coordinator C
Job Description Summary
Takes a lead role in coordinating a portfolio of complex programs or projects for a department, school, or center. Partners with leaders to develop organizational plans, establish deadlines, and implement key activities. May be responsible for office management, and liaising with internal and external stakeholders with whom they collaborate on projects.
Job Description
Job Responsibilities
Training Grant Administration Prepare annual NIH institutional training grants (T32), including the preparation and submission of competing and non-competing applications, progress reports, trainee appointments, and related NIH documentation. Provide complex project management for multiple grants with overlapping deadlines by developing timelines, tracking progress, coordinating required materials, and ensuring timely and compliant submissions. Collaborate with principal investigators, trainees, and departmental business offices to collect, maintain, and report grant-related data in eRA Commons, Airtable, and other institutional systems.
Student Funding, Billing, and Tuition Management
Oversee student and trainee funding administration, including tuition payments, billing processes, invoice preparation, reconciliations, and tuition record maintenance. Manage T32 trainee educational, research, and travel allowances and serve as a liaison among students, faculty, business administrators, and university offices to ensure accurate and timely financial support.
Trainee Funding and Appointment Management
Manage trainee slot allocation and appointment processes across NIH training grants. Monitor funding availability, advise program leadership on trainee appointments, coordinate applicant and faculty interactions, verify funding sources, and prepare appointment and funding documentation for NIH and institutional reporting requirements.
Regulatory Compliance and IRB Coordination
Coordinate annual T32 umbrella IRB submissions and renewals for supported training grants. Monitor regulatory timelines and collaborate with investigators to ensure compliance with institutional and federal requirements through the eIRB system.
Training Grant Policy and Compliance Guidance
Serve as a primary resource for NIH training grant policies, procedures, and best practices across the department and affiliated partner organizations. Interpret and communicate evolving NIH regulations and guidance, advise faculty and staff on training grant requirements, and maintain expertise…