About the Role
USC’s Herman Ostrow School of Dentistry is seeking a Project Administrator to join the Mrs. T.H. Chan Division of Occupational Science and Occupational Therapy. The division is seeking a collaborative, adaptable, and service-oriented individual with strong communication, organizational, and problem-solving skills who will thrive in a dynamic, mission-driven academic environment. The individual will collaborate effectively with faculty, staff, students, university partners, and external stakeholders.
JOB SUMMARY:
Ausderau Lab: The Ausderau Lab focuses on improving health, participation, and well-being outcomes for people with intellectual and/or developmental disabilities and their care partner communities. The lab has a particular emphasis on community-engaged research, health equity, implementation science, and developing approaches that meaningfully include people with intellectual and developmental disabilities throughout the research process.
The position will play a central role in the Patient-Centered Outcomes Research Institute (PCORI)-funded Health Engagement & Access through Learning, Training, and Health-coaching for Me (HEALTH 4 ME) comparative effectiveness research study. HEALTH 4 ME is a multi-state, community-based cluster-randomized trial conducted in partnership with Special Olympics programs to improve healthcare access, health self-advocacy, and health outcomes for adults with intellectual and developmental disabilities.
The Project Administrator will be responsible for the day-to-day administration, organization, and coordination of the HEALTH 4 ME project across participating states and partner organizations. Responsibilities will include managing project timelines, work plans, deliverables, team coordination, recruitment operations, data collection and data management processes, regulatory and study documentation, PCORI reporting requirements, meetings, budgets and project resources, and coordination with participating institutions and community partners. The Project Administrator will also provide operational guidance to project personnel and support the Principal Investigator in ensuring that project activities are completed according to study protocols, sponsor requirements, and established timelines. Exceptional organizational skills, attention to detail, and the ability to manage multiple concurrent activities and deadlines are essential.
JOB ACCOUNTABILITIES
Essential Responsibilities:
Administers and coordinates day-to-day operations of the multi-state HEALTH 4 ME project, including project timelines, work plans, meetings, cross-site communication, milestones, deliverables, and coordination with partner organizations.
Develops, implements, and maintains project procedures, tracking systems, documentation processes, and organizational systems to support consistent study operations across participating sites.
Coordinates recruitment, participant tracking, data collection, and data management activities and monitors completeness, quality, and timely completion of study activities.
Coordinates PCORI-required reporting and sponsor communications, including tracking milestones, recruitment, deliverables, project activities, and information required for progress reports.
Supports administration and monitoring of project budgets, subcontracts, purchasing, expenditures, and other project resources in collaboration with the Principal Investigator and administrative staff.
Provides operational guidance to research staff and project personnel, coordinates training and communication of project procedures, and monitors completion of assigned activities.
Supports preparation of study reports, presentations, dissemination materials, and other project-related documentation.
JOB QUALIFICATIONS:
Required Qualifications:
Master’s degree or equivalent combination of education and experience consistent with USC requirements for the Project Administrator classification.
Minimum of three years of directly…