Full-time or Part-time (0.8 FTE), Continuing opportunity with the Sydney Clinical Trials Centre (CTC), based on the traditional lands of the Gadigal people of the Eora Nation
Build your administrative career within a nationally recognised Centre, and contribute to meaningful research at the University of Sydney
Base Salary $86,360 - $91,249 (pro-rata for part-time) + 17% superannuation
About the opportunity
This is a Targeted Aboriginal and/or Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and/or Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and/or Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.
Join the Sydney Clinical Trials Centre at the University of Sydney as an Administrative Assistant and play a key role in supporting the smooth day-to-day operations of a nationally recognised clinical trials environment.
Working under routine supervision, you will provide efficient and effective administrative and clerical support to the designated work area. You will act as a first point of contact, manage the flow of information, maintain accurate records, and use your sound procedural knowledge and judgement to ensure tasks are completed to a high standard.
This role offers the opportunity to build strong organisational capability in a professional and collaborative team, contributing to operational excellence within a research-focused environment. You will plan and prioritise your work to meet deadlines, resolve routine operational matters, and provide advice and support that contributes to the overall effectiveness of the Centre.
As an Indigenous Targeted role, this position forms part of the University’s commitment to increasing Aboriginal and Torres Strait Islander employment and creating a culturally safe and inclusive workplace.
This role is open to all applicants. In line with our commitment to Indigenous employment, preference will be given to Aboriginal and Torres Strait Islander candidates where they are suitably qualified.
What success looks like:
Providing quality administrative and operational support to ensure the smooth day-to-day functioning of the work area.
Responding to enquiries and correspondence, preparing accurate and timely advice and solutions using sound knowledge of processes and systems, and seeking further advice as necessary.
Providing high-level, comprehensive administrative support in relation to diary, travel, general communications and event coordination for the team.
Provide meeting coordination and secretariat support in relation to local committees for the work area.
Gathering and organise data from a range of sources to update databases and systems, and compile reports, charts and documentation to support operational activities.
Administering purchasing, payments and invoice processing in accordance with University policies and procedures.
Liaising with internal stakeholders and external suppliers to address facilities matters, office maintenance, and contribute to a clean, safe and well-maintained working environment.
Developing and maintain productive working relationships across the University.
Other work activities relevant to the role’s key accountabilities as approved by the Manager and commensurate with the role’s classification level, including participation in special projects, communications, and other broader operational activities as required.
About you
Certificate III, Certificate IV, Diploma or Advanced Diploma in a relevant field, or an equivalent combination of relevant training and experience.
Demonstrated experience in business administration within a busy and complex work environment.
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
High level of computer literacy, including proficiency in the…