Job Posting Title:
Operations & Administrative Student Associate – Kay Bailey Hutchison Energy Center ----
Hiring Department:
Kay Bailey Hutchinson Energy Center ----
Position Open To:
All Applicants ----
Weekly Scheduled Hours:
19 ----
FLSA Status:
Non-Exempt from FLSA ----
Earliest Start Date:
Oct 26, 2026 ----
Position Duration:
Expected to Continue Until May 15, 2027 ----
Location:
UT MAIN CAMPUS ----
Job Details:
Purpose:
The Office of the Executive Vice President and Provost is looking for an energetic, detail-oriented, and hands-on student employee to provide support for the Kay Bailey Hutchison Energy Center.
The Kay Bailey Hutchison Energy Center advances energy education, research, and industry engagement by connecting students with leaders across the energy sector through events, student programs, and strategic communications.
The Operations & Administrative Student Associate supports the daily administrative, office operations, and event functions of the Kay Bailey Hutchison Energy Center. This position assists with front desk coverage, office organization, records management, and special projects while contributing to a professional and welcoming experience for stakeholders, students, faculty, and industry partners.
Responsibilities:
Front Desk and Guest Support
Serve as the first point of contact for visitors, students, faculty, industry partners, and vendors. Answer and route phone calls and general inquiries. Assist with mail distribution and outgoing shipments. Ensure common areas remain organized and presentable.
Office Operations
Maintain office supply inventory and notify staff when reordering is needed. Monitor printer/copier supply levels.
Assist Senior Administrative Associate with organizing storage closets, supply rooms, and event inventory.
Administrative Support
Data entry and record maintenance.
Assist with filing and document organization in Box, SharePoint, and Teams.
Update trackers, spreadsheets, and contact databases.
Assist with calendar updates and scheduling support.
Conduct basic research and information gathering.
Communications Support
Monitor shared inboxes for routine inquiries.
Draft basic communications for review.
Update mailing lists and contact records.
Support other projects as assigned.
Required Qualifications:
Must be authorized to work in the U.S.
Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
Basic experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and Outlook.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to maintain a high level of poise and professionalism in all circumstances.
Dependable and able to meet established deadlines.
Preferred Qualifications:
Customer service experience, preferably in a front-facing role.
Experience with university systems like DEFINE, Workday, and UT Marketplace
Interest in business administration, accounting, finance, human resources, or higher education administration.
Interest in energy, business, or higher education communications.
Hourly, Salary, or Monthly Rate:
$18.00 per hour
Working Conditions:
Work performed in standard office conditions.
Repetitive use of keyboard at a workstation.
Schedule Work Shift:
Up to 19 hours per week
Position ends on April 30, 2026
Rehire eligible based on performance
Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.
Resume/CV
Cover Letter
At least 3 Professional and/or Personal references
Important for Current University Students: As a student, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional…