Job Posting Title:
Senior Academic Program Coordinator, Texas McCombs ----
Hiring Department:
Department of Management ----
Position Open To:
All Applicants ----
Weekly Scheduled Hours:
40 ----
FLSA Status:
Exempt from FLSA ----
Earliest Start Date:
Immediately ----
Position Duration:
Expected to Continue ----
Location:
UT MAIN CAMPUS ----
Job Details:
General Notes
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about Texas McCombs, please visit: https://www.mccombs.utexas.edu
Purpose
Reporting into the Department of Management's Brumley Institute for Graduate Entrepreneurship, this Senior Academic Program Coordinator position provides high-level programmatic and operational support to for the Institute's academic and co-curricular programs and events.
For more information about the mission and programs led by the Brumley Institute for Graduate Entrepreneurship, please visit: https://www.mccombs.utexas.edu/centers-initiatives/brumley-institute /
Responsibilities
Class Coordination
Execute on the recruitment process for all academic classes for the Brumley Institute including coordinating recruitment efforts, setup of applications, conducting info sessions, reviewing applications, interviewing candidates, managing selection, communications to applicants, preparing and distributing student offer letters, and calendaring related to that process.
Coordinate class registration with Graduate Coordinators within each CSU.
Maintain digital records for courses by uploading student resumes and cover letters to Google Drive and Box or current relevant storage, editing and uploading videos, and downloading videos from Panopto for upload to storage.
Implement mid-semester surveys for students
Follow up with relevant departments on course coordination to ensure alignment across programs.
Collect CIS scores for each Brumley Institute class at the end of the semester to facilitate Director and Assistant Director’s review of course and instructor success rates.
Events & Workshop Management
Manage all aspects of event delivery for Brumley Institute for Graduate Entrepreneurship events, courses, and workshops. Direct responsibilities include:
Review third-party event requests for compliance with University requirements and submit recommendation to Assistant Director for final approval.
Reserve McCombs or campus event spaces.
Provide marketing and communications requirements to the Communications Specialist in a timely manner to support the production of required event slides, gift bags, materials, posters, agendas, programs, and online registration sites.
Communicate approved events including estimated budget to Senior Program Administration Coordinator within 3 days of final approval.
Research, select, initiate, and negotiate vendor contracts in collaboration with Senior Program Administration Coordinator including catering, facilities, and security as needed.
Execute meeting site set up/break down including catering set up, pre/post event cleaning services, and reservation/checkout of A/V equipment including facilitation of pre-event testing.
As necessary, assist speakers/event participants including parking and speakers' travel and lodging if required.
Manage, track, and report event participation in collaboration with Communications Specialist and ensure final participation data is sent…