Job Posting Title:
Senior Grants and Contracts Specialist / Grants and Contracts Specialist ----
Hiring Department:
Department of Computer Science ----
Position Open To:
All Applicants ----
Weekly Scheduled Hours:
40 ----
FLSA Status:
Exempt from FLSA ----
Earliest Start Date:
Immediately ----
Position Duration:
Expected to Continue ----
Location:
UT MAIN CAMPUS ----
Job Details:
General Notes
This position will support faculty in the Department of Computer Science within the university’s new School of Computing, which includes 3 strong departments and more than 9,000 students across all programs. This places UT among the most significant intellectual hubs for computer science, information, and statistics and data science research and education anywhere in the world. The School of Computing has a close relationship with Austin’s thriving tech culture and works at the forefront of fields spanning artificial intelligence, robotics and quantum computing; data science, statistics and scientific discovery; cybersecurity and trustworthy computing; and human-centered technology, information, and the societal impacts of computing. The Department is seeking a Grants and Contracts Coordinator or Senior Grants and Contracts Coordinator to be the research administrator for a portfolio of faculty, research grants, and funding.
Purpose
As a Grants and Contracts Specialist, you will be a key member of the Computer Science Research Administration team by managing a broad portfolio of faculty and research funding. Grants & Contracts Specialists work closely with the Department of Computer Science faculty as a subject matter expert in the full life cycle of the grant management process (pre-award, grant management, and post-award). The Computer Science Research Administration unit is a team of higher education professionals that supports teamwork, collaboration, innovation, training, and professional development while providing excellent support services through research administration.
Responsibilities
Assist with award set-up and perform fiscal management of awards, including budgeting, spending projections, budget modifications, financial reporting, and review of expenditures. Monitor post-award activities to ensure compliance. Coordinate sub-award agreements as needed. Assist PIs with effort certification.
Provide accounting information for purchases on research funds. Process invoices, reimbursements, vendor onboarding forms such as PIFs, and travel authorization requests for PIs, researchers, and students traveling on research funds. Assist PIs with arrangements for invited researchers and speakers. May process a high volume of documents with tight deadlines. Coordinate with event planning staff to ensure adherence to event budgets using sponsored project funds and eligibility of expenses on accounts.
Monitor and report account balances and spending, reconcile accounts, and maintain account overviews and PI dashboards in Smartsheet. Analyze and interpret budgetary financial data related to sponsored research to advise faculty on strategic and appropriate fund use. Gather financial and non-technical report components in coordination with PI to ensure timely submission of reports and adherence to required reporting timelines.
Provide the human resources team with assignment details for sponsor-funded student and staff positions and visitors. Process Tuition Reduction Benefits (TRBs) for graduate research assistants. Process summer salary in Workday for faculty within PI portfolio.
Collaborate with PIs, department staff, university staff, and external stakeholders to identify and resolve pre- and post-award research administration issues through critical thinking and problem-solving strategies.
Participate in internal and external professional development and research administrator networks to remain current with UT, local, state and federal guidelines, and regulations. Contribute to the work of the research administration team, the larger…