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Job Requisition ID:
2026-03919
Time Type:
Full time
Employee Group:
Staff
Job Category:
Administrative Support
Employment Type:
Permanent
Department:
Faculty of Mathematics - Dean of Mathematics Office - Women in Math
Hiring Range:
$56,494.16 - $70,617.70
Posting Information:
This posting is for an existing vacancy.
The internal posting deadline for this position is November 19, 2026 at 11:59PM
Job Description:
Primary Purpose
Reporting to the Administrative Manager (AM), the Administrative Coordinator (AC) – Women in Mathematics (WiM) is leading WiM’s Directed Reading & Research Program (DRP) by ensuring the effective coordination of application process, administrative operations, communication and fundraising activities. The AC also works under the direction of the WiM Director to provide strategic and operational support to WiM faculty members, staff and students and oversees and guides co-op students in supporting WiM’s program delivery, student services, promotions, and logistics.
Key Accountabilities
DRP Application Management (for both graduate mentors and undergraduate mentees; three-times per year)
• Collaborates with the DRP faculty members and web application developers to manage and launch the DRP application portal
• Coordinates with the DRP advisory committee to rank DRP-Reading applications
• Liaises with professors for feedback on DRP-Research applications
• Maintains accurate and up-to-date ranking and feedback records
• Notifies DRP mentors when mentee application rankings are available and ensure timely completion of ranking submissions
• Distributes final mentor and mentee application results in a timely and accurate manner
DRP Administrative Coordination
• Reports to the WiM Director and DRP faculty members by providing weekly updates and completing assigned tasks in support of program operations
• Works with DRP faculty members and former mentors to schedule and facilitate mentor orientation sessions
• Creates spreadsheet templates for DRP team meeting reports to improve reporting efficiency and consistency
• Coordinates with the DRP teams and faculty members to schedule final presentations
• Develops and administers end-of-term surveys and coordinates printing of completion certificates
• Maintains DRP records of current mentors and mentees, past participants, and applicants
• Updates information and resources on the DRP website and DRP Organization Guidelines to ensure accuracy and accessibility
• Prepares and maintains the DRP Mentorship Award list to ensure accurate tracking and recognition of award recipients.
• Works closely with the WiM Director and DRP faculty members to address and mediate conflicts between mentors and mentees as needed
DRP Communications and Fundraising
• Coordinates regular reminder emails and check-ins to DRP teams to support program continuity
• Monitors the WiM-DRP email inbox daily to address application and participant inquiries
• Designs DRP mentor and mentee application posters and collaborates with the WiM co-op student to advertise the program through social media and physical postings
• Liaise with DRP faculty members and Faculty of Mathematics club representatives to communicate DRP application openings to a broader student community
• Oversees article submission processes for the CMS Notes from the Margin, including collection, ranking coordination, and preparation of the final acceptance list
• Collaborates with WiM students to prepare Mathematics Empowerment Funding (MEF) applications and coordinates student…