- Pay
- $62–77k
- Where
- Waterloo, Ontario, Canada
- Level
- Mid
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Job Requisition ID:
2026-03689
Time Type:
Full time
Employee Group:
Staff
Job Category:
Academic Advising
Employment Type:
Permanent
Department:
Faculty of Environment - School of Planning - Administration
Hiring Range:
$61,954.88 - $77,443.60
Posting Information:
This posting is for an existing vacancy.
There is a Qualified Internal in the role
Internal posting expires November 19th at 11:59 PM
Job Description:
The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a manner consistent with the unit’s strategic plan, and primary academic advising students. This position reports to the Administrative Manager/Officer and is also accountable to the Associate Chair/Director for Undergraduate Studies. In cooperation with the Associate Chair/Director UG, the Undergraduate Program Coordinator and Advisor is the central resource for program planning and interpretation of UW policies and procedures relating to the undergraduate program and administration. In partnership with the Administrative Manager/Officer and the Associate Chair/Director UG, this position provides direction for long term planning and organization
Program administration including, but not limited to:
· Provides strategic advice to the Associate Chair/Director for Undergraduate Studies to ensure full operation of the undergraduate program(s) in compliance with University policies and procedures.
· Manages a portfolio of student-related functions from program/unit orientation to graduation and develops critical administrative systems and processes, updating, refining, and streamlining as necessary.
· Provides proactive management of all academic unit undergraduate programs, degree plans, including specialization and minors.
· Ensures continuity when transitioning academic administrators through effective record keeping, training and mentoring
· Advises Curriculum committee in collaboration with the associate undergraduate chair/director, vets and oversees proposals for revisions/additions to plan curriculum and unit course offerings, which may require consultation with other academic or academic support units; prepares agenda submissions for unit approval, which are then forwarded for governance approval. Responsible for annually reviewing and approving UG calendar text to ensure approved updates to programs, plans, and courses are reflected correctly.
· Ongoing development of procedures for managing enrolment, program/plan changes, academic progression, and degree advisement.
· Reviews academic progress of students each term and determines the appropriate academic standing decision to be applied in consultation with the Associate Chair/Director for Undergraduate Studies.
· Supports the Administrative Manager and Chair/Director with documentation and logistical support required for the Institutional Quality Assurance Process (IQAP) and site visits. Where a program is recognized and governed by professional accreditation requirements, sources and provides additional records, and participation in related meetings.
· Monitors, evaluates, and communicates data; Works with Environment’s UG Operations Team to provide statistical reporting.
· Develops and executes…