Precision Steel Services — Toledo, OH
Precision Steel Services has supplied steel across the Midwest since 1974. We are looking for a Data Specialist to help turn customer requests into accurate, complete information that our estimating and production teams can act on.
Every job starts with information.
As a Data Specialist, you will review customer requests, purchase orders, drawings, revisions, specifications, and supporting documents, then enter the correct information into our ERP system.
Depending on your assignment, you may support quote processing, order processing, or both. In either case, your job is to take raw customer information and turn it into clear, actionable instructions for the rest of the company.
This is not basic copy-and-paste data entry. It requires judgment, organization, attention to detail, and the ability to work quickly without allowing errors or incomplete information to move downstream.
What You’ll Do
Review customer requests, purchase orders, emails, drawings, prints, revisions, and supporting documents
Enter quote or order information accurately into the ERP system
Capture material requirements, dimensions, quantities, processing instructions, and customer expectations
Translate customer information into clear instructions that estimating, production, and operations can use
Identify missing, conflicting, or unclear information before it creates an error
Ask questions and escalate issues rather than making assumptions
Process revisions accurately and prevent outdated information from moving forward
Review your work for completeness and accuracy before releasing it
Manage multiple requests, deadlines, and priorities throughout the day
Maintain organized electronic records, folders, and supporting documentation
Communicate with estimating, sales, operations, production, and other team members
Help teammates when workloads spike or priorities change
Support process improvements that reduce errors, confusion, and repeat work
What We Expect
You move quickly without sacrificing accuracy
You can maintain focus while entering and reviewing a high volume of information
You ask questions early when something is unclear
You do not allow incomplete or questionable information to move downstream
You can manage competing priorities without becoming disorganized
You remain steady when the workload increases
You take ownership of mistakes, correct them, and learn from them
You communicate clearly and professionally
You work cooperatively with others and help the team maintain flow
You show up reliably and are ready to work your scheduled on-site hours
You look for ways to improve the process instead of simply working around recurring problems
What Winning Looks Like
Customer requests are entered accurately the first time
Quotes and orders move forward without preventable corrections or repeated follow-up
Missing or conflicting information is caught before it reaches estimating or production
Revisions are processed cleanly without outdated instructions remaining in the system
Backlogs and priorities remain visible, organized, and manageable
Teammates can trust the accuracy and completeness of your work
Estimating stays focused on quoting instead of correcting preventable entry errors
Production receives clear instructions with minimal clarification required
You maintain both quality and pace when the workload increases
Why Precision Steel
This is not just data entry.
You are translating customer needs into information the company can execute. Your work affects estimating, sales, production, shipping, operations, and ultimately the customer experience.
Strong Data Specialists become trusted because they think clearly, move with urgency, ask good questions, and take ownership of their work.
Fast hiring process: application, interview, office tour, and quick decision for the right person.
Requirements
Required Qualifications
At least 1 year of experience in an on-site data entry, order processing, administrative…