Vitamin Well Group develops premium functional drinks, snacks and protein products designed for modern, everyday life and on-the-go consumption. Our portfolio includes Barebells, NOCCO and Vitamin Well. With over 750 employees and revenue of more than SEK 10 billion, we are present in over 50 markets, with our headquarters in Stockholm and local teams and partners around the world. Our growth is driven by a focus on building strong brands, creating products with uncompromising taste and clear functionality, and consistently raising the bar across our categories.
Vitamin Well Group in the US
Vitamin Well made its debut in the US market in 2019, initially introducing NOCCO, followed by the launch of Barebells in 2020. Since then, the company has witnessed remarkable growth, with its products now widely available across the country in various gyms, gas stations, and grocery stores. Our team is characterized by its high level of engagement, agility, and a shared passion for ensuring our brands become a staple in households across the US.
The US market has rapidly emerged as having one of the most significant volume increases across our markets. In response to this success, we have developed and launched products specifically designed to meet the unique preferences and needs of the US consumer.
About the Role
We are seeking an analytical and hands-on Accounting Operations Manager to support our growing operations across the US and Canada, as well as our recently established business in Mexico.
Reporting to the Director of Accounting, you will lead a team of five AR Specialists and oversee our large-scale accounts receivable portfolio. The role combines AR leadership with a strong focus on retailer deductions, trade promotion management, claims recovery, systems and internal controls.
This is a newly created role with the opportunity to improve processes, strengthen financial controls and support the continued growth of the business.
The Position
Accounts Receivable & Collections
Oversee a large-scale AR portfolio, driving collections, aging and DSO performance
Manage customer account reconciliations, cash application, unapplied cash resolution and credit holds, escalating at-risk balances when needed
Ensure accurate billing, pricing and payment terms in collaboration with Operations
Oversee accounting reconciliations for Shopify, WooCommerce, Amazon and other DTC and marketplace platforms
Trade Deductions & Claims Management
Oversee retailer deductions, promotional billbacks, chargebacks, shortages and compliance claims
Analyze deduction trends, validate claims against approved promotions and drive dispute resolution and recoveries
Partner with Sales, Operations and external partners to resolve claims and improve processes
Manage Confido/TPM administration, reporting, data quality and reconciliation of promotional deductions
Team Leadership & Development
Lead, coach and develop a team of five AR Specialists
Set clear priorities, performance expectations and escalation procedures
Provide hands-on support with complex issues and during periods of high workload
Develop team processes and capabilities to support increasing business volumes
Process Improvement & Internal Controls
Develop and maintain internal controls, SOPs, approval processes, segregation of duties and reconciliations
Identify opportunities to improve workflows, system integrations and automation
Investigate EDI-related issues affecting orders, invoicing, deductions and payments in collaboration with Operations, IT and external partners
Strengthen order-to-cash processes, ensuring accuracy, efficiency and accountability
Reporting & Close Support
Coordinate AR-related month-end activities, including cutoff, reconciliations, accruals and reserve inputs
Support audit requirements and ensure accurate documentation
Partner with the GL team and other departments to ensure accurate financial reporting
What you will need to succeed:
Bachelor's degree in Accounting, Finance or…