Job Summary
The Executive Business Partner provides high-level support to the CEO and Senior Leadership Team by managing executive priorities, coordinating leadership activities, and driving follow-through on strategic initiatives. This role supports executive and Board meetings, cross-functional projects, contract administration, and business operations to improve organizational efficiency, communication, accountability, and execution.
Responsibilities
Executive Support and Priority Management
Help the CEO focus time and attention on the company’s highest priorities.
Coordinate the CEO’s calendar, preparation, travel planning, and follow-through.
Prepare briefing materials and supporting information for key meetings and decisions.
Anticipate scheduling conflicts, deadlines, and follow-up requirements.
Maintain visibility into executive priorities, commitments, and action items.
Senior Leadership Team Coordination
Coordinate Senior Leadership Team meetings, agendas, and pre-read materials.
Document key decisions, commitments, owners, and deadlines.
Maintain an enterprise action-tracking process and support timely follow-through.
Coordinate leadership activities when the CEO is traveling or unavailable.
Help improve meeting effectiveness, communication, accountability, and operating discipline.
Strategic Execution and Business Operations
Support coordination of high-priority strategic initiatives.
Track milestones, dependencies, risks, and escalations across functions.
Help connect strategy with execution while preserving functional ownership.
Coordinate annual planning activities, Board calendars, leadership off-sites, customer events, and major operating milestones.
Identify opportunities to improve efficiency, eliminate duplication, and strengthen cross-functional coordination.
Executive, Board, and Legal Support
Support preparation for Board meetings, leadership meetings, All Hands meetings, and executive communications.
Coordinate collection and organization of information from functional leaders.
Maintain visibility into contracts, legal matters, litigation activities, key deadlines, and related follow-up actions.
Review contracts and agreements for completeness, required approvals, business terms, and consistency with company standards before legal review.
Coordinate contract workflows, outside-counsel requests, and document management activities.
Customer and External Engagement
Support preparation for meetings with customers, distributors, suppliers, shareholders, Board members, and other strategic partners.
Coordinate follow-up actions and ensure commitments are assigned to the appropriate owners.
Help the CEO maintain greater focus on customers, revenue growth, strategy, and long-term business priorities.
Required Qualifications
5+ years of experience in executive support, executive operations, project management, contract administration, paralegal support, legal secretary, Chief of Staff, program management, or a similar business role.
Exceptional organizational, prioritization, and follow-through skills.
Strong written and verbal communication skills.
Proven ability to coordinate work across multiple functions and organizational levels.
Experience supporting executive teams, leadership teams, or senior leaders.
Experience reviewing, coordinating, or administering contracts and business agreements.
Strong attention to detail and ability to identify issues requiring escalation.
Ability to manage confidential, sensitive, and legally privileged information appropriately.
Strong judgment, problem-solving ability, and professional maturity.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
Ability to operate effectively in a fast-paced environment with shifting priorities.
Preferred Qualifications
Paralegal experience, certification, or legal-administration experience.
Experience supporting Boards of Directors, executive leadership teams, or governance processes.
Experience…