This role is for one of Weekday’s clients
Salary range: Rs 500000 - Rs 1500000 (ie INR 5 - 15 LPA)
Location: Pimpri Pune
JobType: full-time
Reporting To: Managing Director
Experience: 8–12 Years
Role Type: Executive Support / Strategic Coordination
Role Overview
We are looking for a highly organised, proactive, and dependable Executive Assistant to support the Managing Director in managing business priorities, executive coordination, stakeholder engagement, travel, and key organisational initiatives.
The role requires an individual who can function as a trusted extension of the Managing Director’s office, ensuring effective information flow, timely execution of decisions, and seamless coordination across multiple functions. The ideal candidate will demonstrate professional maturity, sound judgement, discretion, strong ownership, and exceptional attention to detail.
This position extends beyond conventional administrative support and requires the ability to manage both business and personal requirements of the Managing Director with complete confidentiality.
Requirements
Key Responsibilities
1. Managing Director’s Office and Priority Management
Proactively manage the Managing Director’s calendar, meetings, appointments, travel schedules, and daily priorities.
Screen, prioritise, and escalate important matters requiring the Managing Director’s attention.
Prepare daily and weekly briefing notes, meeting packs, dashboards, and background documents to support informed decision-making.
Maintain structured trackers for commitments, decisions, and action items assigned by the Managing Director.
Drive timely follow-up and closure of actions across departments.
Anticipate upcoming requirements and ensure the Managing Director is adequately prepared for important engagements.
2. Executive Coordination and Governance
Coordinate with CXOs, functional heads, senior management, and other key stakeholders on behalf of the Managing Director.
Ensure effective follow-through on strategic initiatives, management decisions, and key assignments.
Prepare meeting agendas, minutes of meetings, action trackers, and follow-up reports.
Establish clear ownership and timelines for actions arising from management reviews.
Monitor critical open items, provide regular status updates, and highlight potential delays or risks.
3. Stakeholder Management and Communication
Act as the primary coordination point between the Managing Director’s office and internal leadership teams, customers, business partners, vendors, consultants, advisors, and senior external stakeholders.
Manage executive correspondence and ensure communication is timely, accurate, and appropriately prioritised.
Represent the Managing Director’s office professionally while maintaining confidentiality and discretion.
Build effective working relationships with internal and external stakeholders to ensure smooth coordination.
4. Travel, Protocol and Executive Logistics
Manage end-to-end domestic and international travel arrangements for the Managing Director.
Coordinate flights, accommodation, ground transportation, itineraries, visas, immigration documentation, and travel contingencies.
Handle personal and family travel arrangements with complete confidentiality.
Coordinate executive hospitality and protocol for customers, visitors, business partners, and senior stakeholders.
Ensure seamless arrangements for executive meetings, business visits, events, and other engagements.
5. Expense and Administrative Management
Coordinate reimbursements, expense statements, invoices, and approvals related to the Managing Director.
Ensure timely submission and closure of relevant documentation with Finance and Administration teams.
Maintain accurate, organised, and confidential records relating to the Managing Director’s office.
Support special assignments, projects, and ad-hoc requirements entrusted by the Managing Director.
Assist with company secretarial and governance-related coordination, documentation, and…