Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:
Academic Affairs: Executive Assistant to Dean of Graduate Studies and Associate Vice Chancellors in Academic Affairs
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Executive Assistant I
Job Duties:
POSITION : A full-time, professional academic staff position is available in Academic Affairs beginning December 14, 2026. The working title for this assignment is Executive Assistant to the Dean of Graduate Studies and Associate Vice Chancellors in Academic Affairs with an official title of Executive Assistant I. This is a renewable assignment contingent on performance and funding. The salary will be commensurate with experience and qualifications.
POSITION SUMMARY
This position provides administrative support for the offices of Graduate Studies and Academic Affairs. The Executive Assistant must have strong written and oral communication abilities and a high degree of professionalism. They will be expected to function under minimal supervision and must exercise significant independent decision-making. The Executive Assistant oversees projects and processes under general supervision, prepares correspondence and reports, and manages budgets.
MINIMUM QUALIFICATIONS :
· E xcellent organization, communication, and customer service skills
· Ability to attend to detail
· Commitment to a collaborative work environment; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners;
· Demonstrated verbal and written communication abilities; knowledge of or desire to learn Workday, BP Logix, CampS, and other commonly used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook)
PREFERRED QUALIFICATIONS:
· A bachelor’s degree from a regionally accredited institution is preferred.
· Experience working in an administrative support role.
DUTIES :
I. Office of Graduate Studies Responsibilities (70%)
A. Coordination of University-wide Graduate Programs
A1. Under the supervision of the Graduate Dean manage the activities of the University Office of Graduate Studies. This includes: providing information on graduate programming to prospective, continuing, and returning students and faculty; maintaining the graduate catalog and website and managing the Graduate Council
A2. Maintain university graduate policies and procedures affecting graduate programs at UW-Eau Claire.
A3. Collect warrants of completion of all written and oral comp exams, and update checklist for these requirements for the degree audit.
A4. Assist in the continued development and revision of the university-wide thesis manual. Remain current on copyright regulations, library submission process, university policy and procedures.
A5. Maintain graduate faculty status. Enter temporary, associate, and permanent graduate faculty on the database and maintain accuracy of current status of all faculty teaching graduate courses.
A6. Serve as a university representative, when requested, for graduate studies at informational events such as graduate school and recruitment fairs. Assist graduate programs with their participation in fairs.
A7. Independently organize Graduate Student Appreciation and Research Day
B. Coordination of Individual and Specific Graduate Programs
B1. Implement rules, regulations, policies and procedures for all graduate programs. Advise prospective, continuing, and returning students, and faculty, on requirements of graduate programs.
B2. Assist with graduate admissions by preparing letters of acceptance or rejection, outlining conditions, prerequisites, and/or outstanding requirements.
B3. Assist Dean with reviewing and processing all eForms for graduate and accelerated students.
B4. Analyze data reports and review degree audits for students’…