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Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Administrative Assistant II
Job Summary:
The Division of Nephrology is seeking an Administrative Assistant to provide support to the division faculty, advanced practice providers, staff and leadership in advancing the Division’s clinical and academic missions.
This is a full or part time position 80%-100%
Hours generally Monday through Friday 8:00a.m.- 4:30p.m. The work schedule has a small window for flexibility for start and end times.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
In this position, the candidate will:
Provide high-level administrative support to the nephrology faculty, APPs and the division at large, contributing to strategic initiatives and daily operations
Deliver professional and responsive customer service
Assist with faculty calendaring, travel coordination, expense reimbursement and general administrative needs
Assist with recruitment activities including creating itineraries, scheduling interviews and onsite support during interviews
Provide administrative support for events and meetings, including creating agendas, presentations, meeting minutes, logistics and onsite support during events and meetings
Maintain and communicate clinical schedules using QGenda software and hospital paging system
Maintain faculty and division files, directories and distribution lists
Organize and track multiple ongoing projects, helping ensure deadlines are met and priorities are aligned
Serve as a backup to other administrative staff and functions within the division functions within the division
Key Job Responsibilities:
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Department:
School of Medicine and Public Health, Department of Medicine, Division of Nephrology.
Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!
In the Division of Nephrology , we partner with people with kidney disease so they can live their healthiest lives. We lead comprehensive clinical, education and research programs—in partnership with our world-class university and remarkable health system. We are innovative, collaborative and kind. We strive for excellence and health equity. And we make an impact in Wisconsin and beyond.
Compensation:
The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as…