Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Event Coordinator
Job Summary:
PBS Wisconsin and Friends of PBS Wisconsin are seeking a collaborative and detail-oriented Coordinator of Event Volunteers to recruit, coordinate, train, and support volunteers for The Great Wisconsin Quilt Show, Garden & Green Living Expo, and Auction. These signature fundraising and community engagement events rely on hundreds of volunteers each year, and this position plays a key role in creating a positive volunteer experience while ensuring events run smoothly and successfully.
The Coordinator of Event Volunteers is part of the Audience and Marketing Department and reports to the Events Manager. This position serves as the primary lead for volunteer engagement across assigned events, including volunteer recruitment, training, scheduling, communication, and recognition. While the position does not directly supervise employees, it provides leadership and guidance to hundreds of event volunteers. The position also supports other station events throughout the year and may serve as the lead coordinator for donor station tour experiences.
This position offers flexibility between 0.75 FTE (30 hours a week) and 1.00 FTE (40 hours a week). The final appointment percentage will be determined in collaboration between the selected candidate and the supervisor, taking into consideration departmental needs and the candidate’s preferences and availability. Duties and responsibilities will be tailored to align with the selected candidate's appointment level.
Expected start date is January 4, 2027, however, a start date will be decided once a candidate is selected and a date is agreed upon. This position is Ongoing/Renewable.
Work hours are typically 8:30am-5:00pm CT, and some evenings and/or weekends for events. Headquarters location is Madison, WI. This position experiences its highest workload during August and September in support of volunteer recruitment for The Great Wisconsin Quilt Show.
This position works at Vilas Communication Hall on the UW-Madison campus with the option of working partially remote in a hybrid schedule. Some work may be performed remotely, at an offsite, non-campus work location. The final schedule can be discussed in the offer stage, but fully remote candidates will not be accepted.
Remote work requires an approved flexible work arrangement (FWA). A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.
Additionally, this position must be able to occasionally lift and carry event materials and equipment, including boxes of merchandise, printed materials, tables, chairs, and easels, and remain mobile throughout event venues during extended, multi-day events.
It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Information about UW-Madison Driver Authorization can be found at: https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/ .
Key Job Responsibilities:
Recruit, Coordinate, train and motivate volunteer corps
Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
Assists with planning and the creation of promotional materials and resources for events
Monitors and processes event related transactions and event data and records
Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and…