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Position Title:
Executive Assistant - Access, Belonging, and Student Engagement
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Executive Assistant II
Job Duties:
This full-time position provides programmatic and high-level administrative support to the Vice Chancellor of the Division of Access, Belonging, and Student Engagement (ABSE) and administrative support to the ABSE leadership team (Vice Chancellor, Associate Vice Chancellor, and Dean of Students/Assistant Vice Chancellor). This position requires discretion and the ability to operate within a supportive team independently and with minimal supervision. Duties and responsibilities include managing the shared reception point serving the Vice Chancellor's Office, the Student Life Office, and the Office of Civil Rights and Compliance (OCRC), supervising student workers supporting the shared reception point, functioning as a liaison between the office and faculty, staff, students and community, handling confidential information, record and file maintenance, making travel and hotel arrangements, managing delegated calendars, coordinating special events for the division and conducting special projects as requested. Successful completion of duties in the position will require gaining an understanding of the structure, staff, and responsibilities of the units within the division and their programming and working constructively with other members of the division's executive team.
The review of applications starts on October 12, 2026 Applications received on or before October 12th are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.
UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.
Key Job Responsibilities:
General responsibilities
Serve as a first point of contact for the division. Provide friendly, informative, and confidential support to students, faculty, staff, and visitors . Complete research and direct inquiries as necessary.
Order and maintain an adequate stock of office supplies.
Maintain organized digital and physical records for the division, including those containing confidential and personally identifiable information.
Initiate work order requests as necessary.
Other duties as assigned in relation to the mission of the Division of Access, Belonging, and Student Engagement.
Budget and financial responsibilities
Coordinate travel arrangements for the VC, ABSE leadership team, visitors, and job candidates.
Process reimbursements, vendor payments, and expense reporting in a timely and accurate manner.
Develop and maintain an up-to-date understanding of general budget and travel policies by coordinating with the Business Manager, reviewing documentation, and attending community-of practice meetings.
In coordination with the Business Manager, conduct spend planning, account reconciliation, and maintain accurate and current documentation of expenses and purchases for the leadership team and their operational accounts.
Serve as designated backup to the Business Manager for administrative task completion, following established procedures.
Provide administrative support
Complete a complex range of professional administrative support tasks.
Develop and maintain an up-to-date understanding of the responsibilities of the Vice Chancellor (VC), Associate Vice Chancellor (AVC), and Dean of Students/Assistant Vice Chancellor for ABSE. Contextual awareness and discretion are essential to protect…