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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Administrative Manager
Job Summary:
Reporting to the school’s Chief of Staff/Associate Dean for Advancement, Strategy, and Operations, this key strategic role is responsible for developing and managing the school’s policies and providing operational support for key administrative functions, including data collection and reporting and staffing for select SVM committees and programs.
This role is responsible for:
Developing policies in support of the SVM’s operational needs, in alignment with campus partners and in consultation with subject matter experts
Regularly reviewing and updating the SVM’s current policies and procedures as needed
Maintaining the policy library at the SVM
Serving as a policy resource for SVM faculty, staff, and students
Providing administrative support to the school’s board of visitors and a variety of SVM committees, including but not limited to the space committee, IT committee, strategic plan implementation, and ad hoc task forces
Supporting key operational functions that may include the school’s honorific program and corporate/foundation funding proposals
Providing administrative support to data collection and reporting efforts, including but not limited to the annual institutional data report, accreditation-related reporting, and lobby reports
Supporting SVM committees with resources that promote best practices
Performing other duties as assigned in support of the school’s policy and operational needs
Key Job Responsibilities:
Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications (25%).
Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies (10%).
Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement (10%).
May assist in the development and monitoring of the unit or program budget and approve unit expenditures (0%).
Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures (50%).
Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors (5%).
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees (0%).
Department:
School of Veterinary Medicine, Advancement and External Communications
Compensation:
Salary is commensurate with experience.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.
Required Qualifications:
Minimum of 5 years of professional experience in administrative operations, project management, regulatory compliance, and/or policy implementation in a large or complex organization
Demonstrated ability to research, write, interpret, and implement policies (or comparable)
Work experience that demonstrates: Critical thinking and problem-solving skills
Ability to manage numerous tasks and responsibilities efficiently and effectively
Strong attention to detail
Positive interpersonal skills, including the ability to network and build professional relationships to get work done
Excellent written and verbal communication skills
Preferred…