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Position Title:
Program Assistant
Job Category:
University Staff
Employment Type:
Terminal (Fixed Term)
Job Profile:
Administrative Assistant II
Job Duties:
Program Assistant
Official UW Title (Code) / Job Description: Administrative Assistant II
A full-time university project staff position is available in the Department of Counseling, Rehabilitation, and Human Services. The business title for this assignment is Program Assistant. This grant funded position is expected to continue through September 2031, which requires a six-month probationary period and renewed annually. At the culmination of grant funding, a permanent position may become available, and the applicant may be eligible to apply through the standard recruitment process. The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $19/hour. Full UW-System benefits apply.
This position is supported by the Centers for Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human Services (HHS) through a subaward as part of a financial assistance award made to the State of Wisconsin Department of Health Services. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by CMS/HHS, or the U.S. Government.
QUALIFICATIONS
Minimum / Required
High school diploma or equivalent
Minimum 2 years of administrative or office support experience
Strong organizational and time management skills with ability to manage multiple priorities
Knowledge of common office operations and ability to quickly learn administrative applications
Ability to conduct tasks professionally, accurately, and confidentially
Ability to work independently and collaboratively in a team environment
Highly Desired/Preferred
Associate or Bachelor’s degree
Previous college/university/institutional experience
Experience successfully navigating complex organizational and administrative policies and procedures
Familiarity with software such as Workday and administrative computing systems such as course schedules
RESPONSIBILITIES
The Program Assistant serves as administrative support for the Clinical Mental Health Counseling and Master’s in Social Work programs within the Department of Counseling Rehabilitation and Human Services Department. The Program Assistant reports to and works closely with the grant primary investigator and provides support and aid to students, faculty, and programs.
Assist with monitoring, tracking, and reconciling the grant budget, funds, services and supplies, and purchasing expenses.
Assist with accreditation processes, including documentation, scheduling site visits, etc.
Coordinate and manage programmatic and administrative responsibilities including scheduling, data & information management, record keeping and reporting related to program operations.
Assist faculty with purchases to support program development, marketing, teaching and scholarship activities.
Serve as search committee coordinator when needed for department recruitment.
Serve as back-up receptionist for the department as needed.
DEPARTMENT INFORMATION
The Department of Counseling, Rehabilitation and Human Services is characterized by committed student-centered professionals who value teaching in a collaborative and participatory work environment. The Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas. Graduates of the program are well-prepared to serve in a variety of diverse settings including public policy programs, mental health care agencies, schools and educational environments, non-profit organizations, Independent…