About you:
As a Production Coordinator, you'll keep creative work moving. You'll manage a flow of assets between copywriters, designers, and motion designers, making sure every file is where it needs to be, in the right version, at the right time. You understand how creative teams work, you catch problems before they become delays, and nothing gets lost on your watch. This is an entry-level role. You don't need years of production experience. You need to be exceptionally organized, genuinely reliable, and the kind of person who closes loops without being asked twice. If you want to build a career in production, this is the seat where you learn how it actually runs.
Responsibilities include but are not limited to:
Payroll and Wrapbook
Own the payroll cycle in Wrapbook: project setup, onboarding, timecard collection, review, and submission
Verify timecards against deal memos and approved rates; catch and resolve discrepancies before they hit payroll
Handle final payments, kit fees, reimbursements, and wrap close-out
Be the person crew come to with payroll questions
Crew and vendor onboarding
Send, track, and complete start work packets for every crew member — tax forms, I-9 verification, direct deposit, policy sign-offs
Manage loan-out documentation, COIs, and vendor setup
Issue and track deal memos and rate confirmations so terms are documented before day one
Keep the onboarding tracker current so we always know who's ready to work and who's blocking
Receipts and reconciliation
Process and code card transactions, petty cash, and reimbursements to the right project and budget line
Chase down missing receipts and reconcile weekly rather than at wrap
Route vendor invoices for approval and hand off cleanly to accounting
Maintain cost trackers and give producers a current view of budget vs. actuals
Coordination and follow-ups
Run the follow-up system: every open item has an owner, a next step, and a date
Manage calendars, holds, travel, accommodations, and per diem tracking
Distribute production documents and confirm the people who need them have them
Keep project folders and templates organized and current
Assemble wrap books and support post-production scheduling and delivery logistics
Requirements:
Exceptional organization. You have a system, you trust it, and things don't fall out of it.
Real follow-through. You'd rather send the fourth reminder than let something slip.
Attention to detail, especially with numbers, dates, and names. You understand that a small error here means someone doesn't get paid correctly.
A hard worker who's comfortable owning unglamorous work and doing it precisely.
Clear, direct, low-drama communication with crew, vendors, and internal teams.
Sound judgment about when to handle something and when to escalate — and no hesitation to raise a problem early.
Comfort with tools and spreadsheets, and the instinct to build something reusable instead of redoing the same work.
Basic familiarity with AI tools and, more importantly, the appetite to learn them quickly. We use them to draft communications, summarize documents, clean up data, and cut down repetitive work, and we'll teach you how we do it.
0–2 years of experience. Production, events, or operations background is a plus but not required.
Nice to have:
Prior experience with Wrapbook or a comparable payroll platform (Wrapbook, Media Services, Cast & Crew, ABS)
PA or production assistant experience on commercial, branded content, or social shoots
Familiarity with production accounting basics — budget line coding, POs, cost reports
Exposure to both high-volume content production and larger commercial shoots
Working knowledge of crew classification (W-2, 1099, loan-out) and standard production paperwork
Our interview process includes, but is not limited to to the following:
Excel knowledge and Typing Test
We offer a competitive salary and benefits based on ability level including:
Base salary DOE
Unlimited vacation policy
Health insurance coverage
Food…