Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.
Reports to:
Deputy Director, Learning & Civic Engagement FLSA:
United States of America (Exempt) Employment Status :
Regular/Full time ABOUT THE HIGH
The High brings art, ideas, and people together to amplify the importance of artistic expression, envision a better future, and positively change Atlanta.
Our work is rooted in five guiding ambitions: Growth, Inclusivity, Collaboration, Connectivity, and Optimism. These values shape our programs, partnerships and the way we work together. Candidates who are energized by these aspirations will find a meaningful and supportive home at the High.
ABOUT THE ROLE
The Coordinator, Department Operations provides administrative and office management support for the Deputy Director’s office and the Learning and Civic Engagement Department at the High Museum of Art. This position works closely with key staff members to make sure the Deputy Director is appropriately scheduled and prepared each day. This position also coordinates administrative support across the department, establishing and maintaining policies and procedures for office support as needed. Further, this position assists with research coordination and financial reporting.
Key attributes for success in this position include project management, organization, attention to detail, time management and timeliness, prioritization and adaptability, and consideration. The Coordinator is highly collaborative; excellent interpersonal skills are required to work effectively with a diverse spectrum of internal and external stakeholders.
SALARY: $45,000 per year
SCHEDULE: Weekdays, some nights and weekends as needed to support programs and events.
WHAT YOU WILL DO:
Deputy Director’s Office Operations (40%)
Represent the Deputy Director’s office in a professional manner
Ensure the efficiency and effectiveness of the administration and operation of the Deputy Director’s office
Assist in managing the Deputy Director’s appointment calendar, scheduling meetings, and answering or redirecting general inquiries of the Deputy Director and the department
Coordinate arrangements for Board of Directors Learning and Civic Engagement Committee: scheduling, preparing agendas and support materials, taking minutes, arranging refreshments, assisting during meetings, and maintaining committee correspondence
Make travel arrangements and prepare expense reports
Produce and/or coordinate PowerPoint presentations, as requested
Assist with correspondence and coordination of special projects as requested
Learning and Civic Engagement Department Operations (40%)
Coordinate agenda and logistics for monthly LCE department meetings, two department field trips per year, and one annual departmental retreat
Coordinate logistics for High Museum Institute for Teaching with Art, including the application process, participant correspondence, on-site hospitality, and materials
Assist with logistics of onboarding new members of the LCE department
Oversee external LCE program booklet, including annual review, update, dissemination cycle
Oversee LCE department staff handbook, revise and update annually
Manage department-wide Outlook calendars
Manage office supplies and departmental ordering; maintain and update vendor lists
Monitor and coordinate maintenance requests as needed
Track meeting room and printer functionality and efficiency
Coordinate hospitality for department guests
Research and Finance (20%)
Collate and distribute monthly budget reports to LCE division leaders
Compile program research, grant report data, and annual report data
Assist with preparation of grant reports and proposals as needed
Assist with data collection for specific research projects, as needed
WHAT…