This is a hybrid position which requires 8 days per month in the office. You will be based in our office in Washington, DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position in US, you must be a resident of DC, Maryland or Virginia at the start of employment.
This position is limited term ending September 30, 2027.
About the Program
The Greenhouse Gas Protocol is the world’s leading authority and international standard setter on corporate greenhouse gas (GHG) emissions accounting. Building on a 20-year partnership between World Resources Institute (WRI) and the World Business Council for Sustainable Development (WBCSD), GHG Protocol works with governments, industry associations, NGOs, businesses and other organizations. In 2016, 92% of Fortune 500 companies responding to the CDP used GHG Protocol to account for their emissions. The GHG Protocol also provides standards, tools and online training to help countries and cities track progress towards their climate goals.
Job Summary
As the Project Specialist with the Greenhouse Gas Protocol (GHGP), you will be responsible for supporting the financial and administrative operations of multiple related projects and sub-teams within GHGP, under the oversight and direction of the GHGP Operations Manager. Your specific duties will include: financial management and analysis, developing and updating budgets, tracking expenditures, preparing grant proposals and financial reports, drafting and monitoring contracts and subawards, processing payments and expense reports, supporting project publications and communications activities, planning and event logistics, and other tasks as assigned. You will report to the GHGP Operations Manager.
What you will do
Project Management (40% time)
Support GHGP Operations Manager and Senior Project Managers in providing close liaison with WRI staff across programs and departments, including operations, development, accounting, finance and grants & contracts, as well as coordinating with external partners
Monitor project performance against funder commitments, established project plans, deliverables and contract requirements
Prepare and process subgrant and contract agreements, amendments, MOUs and NDAs; advise project managers in working with partners and contractors to ensure agreements are completed on time and adhere to WRI policy, or negotiate where needed on amenable solutions
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Manage formal subgrantee partnerships, including achievement of deliverables, oversight of standard reports, compliance with donor requirements, and collection of donor- and WRI-requested audits
Support teams with Asana and other project management tasks
Coordinate recruitment and manage onboarding of new staff members and interns as needed
Plan, support, and execute GHGP workshops and events in DC and remote locations, including online webinars/ for a. Includes support of participant travel, venue & catering, event materials, etc.
Track and manage relations with Donor Council members, organizing NDAs/contracts and setting up in Workday/Adaptive.
Financial Management (30% time)
Maintain budgets for multiple projects, including monthly updates of forecast expenses and revenues, team labor coverage, contract costs, subgrant payment cycles, and all other project activities.
Solicit, review, and process invoices and payments to vendors and subgrantees in compliance with established WRI policy (subgrant request for funds, consultancies, work orders, etc.)
Review and monitor monthly transactions for financial accuracy, donor reporting and compliance, and revenue prospects for all team projects. This includes supporting staff timesheet guidance & revisions, as needed.
Ensure the GHG Protocol complies with WRI’s financial management requirements…