Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
The firm is actively looking for an Executive Assistant to join our Corporate team to sit in our Boston office. The Executive Assistant operates with a high level of autonomy and judgment, providing advanced administrative and practice support to attorneys, clients, and internal legal teams. In addition to handling core responsibilities essential to client service, workflow coordination, and operations, the Executive Assistant also manages complex client and matter coordination, assists with business development efforts, tracks time-sensitive projects, and facilitates enhanced communication with high-profile clients and stakeholders. This role may support multiple attorneys and is expected to build proficiency in legal and administrative systems while fostering strong internal relationships across the firm.
This position is available as a hybrid work schedule.
Client and Matter Management
Serve as a primary support contact for clients and external parties
Conduct preliminary research on prospective clients to identify indicators of success and assess client viability; prepare succinct summary reports to support intake decisions
Facilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing standard and complex engagement, waiver, and disclosure letters
Respond to requests for audit letters and basic corporate documentation
Support workflow management and team communication by updating task lists
Draft and prepare complex waiver and disclosure letters for client matters and transactions
Use AI-powered digital automation tool (e.g. Neuron) to generate corporate documents and support entity management tasks
Compile and organize documents for closing client deals
Email and Calendar Management; Meeting Coordination
Manage a high volume of emails and calendar appointments and scheduling internal and client meetings
Monitor and triage high-volume attorney inboxes, identifying and addressing priority action items
Oversee and manage attorney calendars, ensuring attorneys remain aligned with priorities, on schedule, and fully equipped for upcoming meetings and commitments
Arrange conference calls and manage logistics for meetings and events, including catering, room reservations, and technology coordination
Coordinate and manage logistics for client board and practice group meetings, including catering, room reservations, and technology coordination. Support practice group meetings with agenda development
Support all phases of client board meeting preparation, including providing prior minutes and resolutions for board packets, assisting with meeting materials, reviewing agendas, drafting and revising board minutes, and ensuring approved minutes are executed, filed chronologically in the minute book, and shared with the client under attorney or paralegal direction
Travel Coordination
Reserve hoteling offices via the firm’s booking system and ensure building security access in other firm offices
Coordinate detailed travel arrangements in collaboration with the travel team, providing all necessary details to travelers, accounting for time zones and attorney preferences
Add detailed travel itinerary information to attorneys’ calendars and proactively keep them on track while traveling
Document Management and Production
Utilize applications supported by the team and firm (e.g., Litera Transact,…